Administration Coordinator, Facility & Administration
Job Description
- Customer service and hospitality experiences.
- French language proficiency.
- Provide hospitality and logistical support for visitors, meetings, and company events.
- Liaise with and negotiate with suppliers and service providers.
- Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
- Organize and oversee on-site catering and hospitality and facility needs.
- Develop and manage visit itineraries as needed.
- Manage office supplies, ensuring adequate stock levels and proper functioning.
- Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
- Coordinate and manage administrative tasks as needed.
- Monitor service quality and uphold high hospitality standards.
- Bachelor's degree in Business Administration or relevant field.
- 3+ years of proven experience in Administration.
- Outstanding organizational and communication skills.
- Strong supplier negotiation and relationship management skills.
- Join one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development.
- Work in a multi-cultural environment that values diversity and international collaboration.
- Opportunity for career growth with more than 100,000 colleagues in 31 countries.
- Be part of a business highly committed to limiting the environmental impact of its activities.
- Ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development.
Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.
Key Responsibilities:
- Provide hospitality and logistical support for visitors, meetings, and company events.
- Liaise with and negotiate with suppliers and service providers.
- Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
- Organize and oversee on-site catering and hospitality and facility needs.
- Develop and manage visit itineraries as needed.
- Manage office supplies, ensuring adequate stock levels and proper functioning.
- Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
- Coordinate and manage administrative tasks as needed.
- Monitor service quality and uphold high hospitality standards.
Job Requirements:
- Bachelor's degree in Business Administration or relevant field.
- 3+ years of proven experience in Administration.
- Outstanding organizational and communication skills.
- Strong supplier negotiation and relationship management skills.
- Customer service and hospitality experiences are a plus.
- French language is a plus.
Employment details: The successful candidate will be hired as a contractor and will be part of the HR team at Valeo
Job: General Services Executive/Administrative Assistant
Organization: General Services
Schedule: Full time
Employee Status: Fixed Term (Fixed Term)
Job Type: Annual Contract
Job Posting Date: 2025-10-09
_Join Us !
Being part of our team, you will join:
- one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
- a multi-cultural environment that values diversity and international collaboration
- more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
- a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
More information on Valeo: https://www.valeo.com
Our Story:
Valeo is a global tech company, designing breakthrough solutions to reinvent the mobility industry. We are leader on our businesses, and recognized as one of the largest innovative companies. We offer a large number of job opportunities that are as diverse as they are rewarding. Whether you are a student seeking an internship, a recent graduate, or an experienced professional, you will find an interesting opportunity at Valeo for you!
More information on www.valeo.com
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Working at Valeo:
Join Valeo! As part of a global community of passionate people, you will grow and thrive, setting the trend through advanced technologies, for greener, safer, and smarter mobility. All our employees are gathered around our common culture and have everyday the opportunity to #Dare.Care.Share
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