Job Description
As an Administrative Assistant, you will be working in the administrative back office, assisting the Financial and Administrative Direction with accounts payables and office management. Responsibilities include handling payroll queries, supporting HR with payroll changes, processing vendor invoices, maintaining vendor relationships, verifying invoice data, supporting communication with stakeholders, providing general support to office staff, and assisting in routine administrative tasks to ensure efficient office operation.
Good To Have:
- Bachelor's degree in Business Administration or related field.
- Experience in office management or administrative roles.
Must Have:
- Proficiency in English and excellent communication skills.
- Minimum of 1 year of experience in a similar position.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
Perks:
- Competitive salary
- Team socials and ad-hoc get-togethers.
- More initiatives rolling out in the coming year.
As an Administrative Assistant, you will work in all administrative back office assisting the Financial and Administrative Direction with accounts payables and office management.
Role and Responsibilities
- As an Administrative Assistant, your role will cover a wide range of responsibilities, including: Assist in handling payroll queries from employees by providing timely support and escalating issues when necessary.
- Support the HR team in communicating payroll changes (e.g., new hires, terminations, salary adjustments), ensuring accurate and timely flow of information.
- Help process and review vendor invoices, supporting the finance team to ensure accuracy and timely payments.
- Assist in maintaining positive relationships with vendors and responding to basic payment-related inquiries under supervision.
- Help verify invoice data and ensure information is accurate and up to date.
- Support communication with internal and external stakeholders, helping manage contractor payment queries under guidance.
- Provide general support to office staff and department heads as needed.
- Assist in routine administrative tasks to help ensure the efficient day-to-day operation of the office
Work experience and skills
- Must be proficient in English and have excellent comms skills, both written and verbal.
- Minimum of 1 year of experience working in a similar position.
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience in office management or administrative roles, with a track record of success in overseeing office operations.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
- Proficiency in Microsoft Office Suite and other office management software applications.
- Detail-oriented and proactive approach to problem-solving and decision-making.
- Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer:
- Competitive salary.
- Team socials and ad-hoc get-togethers.
- More initiatives rolling out in the coming year.
We believe that diversity and inclusion drive our success. At Stake, we foster an environment where all employees feel valued and empowered. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability. We are passionate about maintaining a fair and merit-based workplace where talent and achievement are the keys to success.
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