BlackRock is seeking an Administrative Business Partner in Montreal, Canada, to support senior team members within the Canada Americas Institutional Businesses (Canada AIB). This role involves managing calendars, coordinating travel, processing expenses, arranging meetings, and supporting team events. The successful candidate will demonstrate flexibility, attention to detail, and strong communication skills, contributing to BlackRock's mission of helping clients achieve financial well-being.

Must Have

• Manage daily calendars for senior team members, adjusting schedules as needed.
• Build and maintain business relationships across the organization.
• Coordinate travel arrangements and submit expense reports using Concur.
• Anticipate and provide necessary background material for meetings.
• Manage tasks proactively to ensure seamless coverage.
• Arrange and reserve conference rooms, catering, and audio/video services.
• Drive key team activities and events.
• Represent the team by greeting visitors and guests.
• Complete ad hoc administrative requests promptly.
• Provide reciprocal coverage to other assistants.
• Maintain daily functions of the Montreal office location.
• Coordinate with internal groups on security and technology maintenance.
• Proficiency in French and English.
• Ability to work independently.
• Proven ability to manage competing priorities and meet tight deadlines.
• Desire and ability to provide outstanding service to internal and external clients.
• High level of attention to detail.
• Discretion in dealing with confidential information.
• Excellent communication skills (written and verbal).
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
• Proficient with Webex and Teams.
• 5+ years of administrative experience.

Good to Have

• Bachelor’s degree

Perks & Benefits

• Strong retirement plan
• Tuition reimbursement
• Comprehensive healthcare
• Support for working parents
• Flexible Time Off (FTO)

About this role

BlackRock Overview:

BlackRock is a global leader in investment management, risk management and advisory services for institutional and retail clients. As of December 31, 2024, BlackRock’s AUM was $10+ trillion. BlackRock helps clients around the world meet their financial objectives with a range of products that include separate accounts, mutual funds, iShares® (exchange-traded funds), and other pooled investment vehicles across public and private markets. BlackRock also offers risk management, advisory and enterprise investment system services to a broad base of institutional investors through BlackRock Solutions®. As of year-end 2024, the firm had approximately 20,000 employees in more than 30 countries and a major presence in global markets.

BlackRock has long been part of Canada’s financial ecosystem, opening our first Canadian office in 1992 in Toronto and in 1999 in Montreal. Three decades later, our priorities haven’t changed: serving Canadian investors with global scale and local insights. Our teams work alongside institutional investors and wealth advisors across the country, in both English and French, helping them build portfolios that support the financial futures of millions of Canadians. In total, we manage more than $400 billion on behalf of Canadian clients and are proud to be Canada’s largest manager of pension assets ($174 billion), helping more and more Canadians experience financial wellbeing.

For additional information, please visit the Company’s website at www.blackrock.com | Twitter: @blackrocknews | Blog: www.blackrockblog.com | LinkedIn: www.linkedin.com/company/blackrock

Business Unit Overview:

The Canada Americas Institutional Businesses (Canada AIB) is responsible for developing and maintaining relationships with sophisticated institutional investors. AIB Canada is focused on helping pensions, universities, defined contribution (DC) plans, non-profits, family offices, and other institutional investors meet their financial goals and serve their constituents and communities. We are comprised of teams of professionals located in Toronto and Montreal with expertise spanning many functions working together to meet the unique needs of our clients including relationship management, sales, and client service.

The team is driving a growing business, offering institutional clients access to global leading investment solutions across a diverse suite of private market, active, passive, alternatives, multi-asset, and technology offerings. This position offers the opportunity to join one of the world’s leading asset management firms and be an important contributor to future growth.

Key Responsibilities:

• Manage daily calendars for senior members of the team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Build and maintain good business relationships with executives and administrative staff across the organization globally.
• Coordinate travel arrangements and submit expense reports in a timely manner using Concur.
• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc.
• Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Arrange and reserve conference rooms, catering, audio/video and other crucial services as needed for meetings and conferences.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Represent the team by greeting visitors and guests.
• Complete ad hoc administrative requests in a prompt and thorough manner.
• Provide reciprocal coverage to other assistants.
• Maintain the daily maintenance function of the Montreal office location.
• Coordinates with internal group on security and technology maintenance.

Qualifications:

• Proficiency in French and English is required.
• Ability to work independently and assume additional responsibilities as required.
• A positive and ‘can-do’ demeanor.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven ability to manage competing priorities and meet tight deadlines.
• Desire and ability to provide outstanding service to internal and external clients.
• A high level of attention to detail.
• Discretion in dealing with confidential information in all aspects of work.
• Excellent communication skills (written and verbal).
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
• Proficient with Webex and Teams
• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Bachelor’s degree is strongly preferred.

For Montreal, Canada Only the salary range for this position is CAD$72,500.00 - CAD$95,000.00 which is the equivalent of CAD$34.86 - CAD$45.67 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com. All requests are treated in line with our privacy policy.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.