Executive Assistant

Coda is a global growth engine for commerce, connecting people, digital products, and payments. Recently acquiring Recharge, Coda now boasts over 600 employees across 23 locations, headquartered in Singapore with offices in Amsterdam. The company offers B2B solutions like Codapay and Custom Commerce, and consumer storefronts such as Codashop and Recharge.com. As an Executive Assistant, you will provide high-level support to senior leaders in Operations and Commercial teams, managing schedules, coordinating meetings, and ensuring smooth daily operations in a dynamic, fast-paced environment.

Must Have

• Manage complex calendars and schedule meetings
• Coordinate international travel arrangements
• Organize and execute board and team meetings
• Primary contact for scheduling requests
• Prepare reports, presentations, correspondence
• Track key deadlines and follow-ups
• Liaise with internal and external stakeholders
• Support administrative tasks like expense reporting
• 4+ years as an executive assistant
• Manage multiple priorities in fast-paced settings
• Strong organizational skills, attention to detail
• Excellent communication and interpersonal skills
• Proactive, adaptable, discreet with sensitive info
• Proficiency in Google Workspace, Slack, Hangouts
• Work independently, strong teamwork
• Strong English and Dutch communication skills

Perks & Benefits

• 30 days of holiday
• Great pension scheme
• One of the best relocation packages in Amsterdam
• Flexible working hours
• Office overlooking the Amstel
• Budget for noise-cancelling headphones
• Travel to and from the office
• Opportunities to work-from-home
• Self-learning budget
• Free healthy breakfast, lunch, and snacks by in-house chef
• Unlimited access to mental health support by certified psychologists via OpenUp
• Free Dutch classes
• Regular parties, celebrations, and other events

Why Coda

Coda is a global growth engine for commerce. We bring together powerful capabilities that connect people, digital products, and payments through our suite of trusted digital monetization and distribution solutions.

We recently acquired Recharge, Europe’s leading prepaid payments and digital gift card business, bringing both companies together into one organisation with broader reach, deeper capabilities across B2B and B2C commerce and a stronger global footprint.

Today, we stand as a team of more than 600 people, representing 57 nationalities across 23 locations. We are headquartered in Singapore with offices in Amsterdam, Dubai, Shanghai and other hubs across Southeast Asia.

Our B2B business works with publishers and brands to support growth across markets. We run Codapay for local payment acceptance and Custom Commerce for direct-to-consumer webstores. We manage catalogue, prepaid and distribution services that extend reach globally, and we operate Giftcloud’s rewards and incentives capabilities. We take on the operational complexity around payments, tax and compliance so partners can scale with clarity and focus.

On the consumer side, we operate a portfolio of trusted storefronts including Codashop, Recharge.com, Startselect.com, mobiletopup.co.uk and other local sites that give customers secure and easy access to digital credit, game vouchers, gift cards and prepaid products.

Our people are at the heart of what we do. Coda’s culture is centered on respect, clarity, ownership, and collaboration. We work hard and play hard together.

If you’re looking for growth and impact in a fast-paced global team, Coda is the place for you.

The Role

As an Executive Assistant, you'll deliver seamless, high level support to senior leaders in a dynamic, fast-moving environment.

We’re looking for a highly organized, proactive Executive Assistant to partner closely with our Operations and Commercial teams. In this role, you’ll play a key part in managing schedules, coordinating meetings, and ensuring smooth day-to-day operations for our EVP and COO. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, collaborative setting.

What You'll Do

• Manage complex calendars and schedule meetings across multiple time zones, ensuring alignment with business priorities
• Plan and coordinate international travel arrangements, itineraries, and accommodations for team members attending client meetings, conferences, and events
• Organize and execute board meetings, team meetings, offsites, and internal events, including agenda preparation and follow-ups
• Serve as the primary point of contact for scheduling requests, prioritizing meetings based on urgency and business needs
• Assist in preparing reports, presentations, and correspondence for leadership
• Track key deadlines, deliverables, and follow-ups to ensure timely execution of initiatives
• Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate seamless communication
• Support administrative tasks, such as expense reporting, procurement requests, and document management.

What You Have

• 4+ years of experience as an executive assistant or in a similar administrative role supporting senior leaders
• Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong organizational skills and attention to detail, with the ability to anticipate needs and take initiative
• Excellent communication and interpersonal skills, with the ability to work across teams and cultures
• A proactive, adaptable mindset and ability to handle sensitive information with discretion.
• Proficiency in Google Workspace and experience with collaboration tools such as Slack, Google Hangouts
• Ability to work independently while maintaining a strong sense of teamwork and collaboration
• Strong written and verbal communication skills in both English and Dutch.

What We Offer

• 30 days of holiday, a great pension scheme, and one of the best relocation packages in Amsterdam
• Flexible working hours and an office overlooking the Amstel
• Budget for noise-cancelling headphones, travel to and from the office, opportunities to work-from-home and self-learning
• Free healthy breakfast, lunch, and snacks by our in-house chef
• Unlimited access to mental health support by certified psychologists via OpenUp
• Free Dutch classes to help out with daily life in the Netherlands
• Regular parties, celebrations, and other events.

We are proud to be an equal opportunity employer, embracing the unique qualities of every individual, regardless of gender, race, age, religion, disability, or other local protected classes. Our goal is to foster an inclusive environment where everyone feels welcome and valued.

Due to the large number of exceptional applications we receive, we can only reach out to shortlisted candidates. If you don't hear from us, rest assured there may be another opportunity at Coda that aligns better with your unique abilities. Remember to check our Careers Page for more exciting job openings!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.