The Administrator role at Capco in Rio de Janeiro requires a minimum of 3 years of experience and a higher education degree in Administration or related fields. Responsibilities include planning, budget control, HR interface, training organization, logistics coordination, communication in Portuguese and English, meeting support, document editing, and comprehensive document management using GED and other tools, ensuring quality and security standards.

Must Have

• Minimum 3 years of experience in similar activities
• Proficiency in Office Suite
• Higher education in Administration, Engineering, Accounting, Law, Economics, IT Analysis, or related fields
• Participate in planning and review
• Control budgets and analyze reports
• Act as HR interface across sectors
• Organize and plan training sessions
• Coordinate logistics services
• Communicate in Portuguese and/or English
• Support meetings and document control
• Edit technical documents and managerial correspondence
• Manage GED database (planning, execution, maintenance)
• Create and administer GED and FTP areas for documentation migration
• Generate information for project data monitoring in GED
• Control incoming and outgoing documents
• Classify information according to security standards
• Participate in quality control of documentation
• Control administrative document flow
• Generate reports from GED and other tools
• Support inspection in contract information management
• Evaluate, organize, and preserve information (physical or electronic)
• Develop documentation standards and guidelines
• Interface with corporate areas for document control
• Assist in searching for archived project and contract documents
• Provide technical advice on digital document solutions

Administrator - On-site - Rio de Janeiro - RJ

MANDATORY REQUIREMENTS

EXPERIENCE

• Minimum of 03 (three) years of experience in activities similar to the scope of services;
• Office Suite.

EDUCATION

• Level of Education: Higher education in Administration, Engineering, Accounting, Law, Economics, Information Technology Analysis, or Information Technology Administrator or other areas related to the specialty.

ATTRIBUTIONS

• Participation in the preparation and review of planning;
• Budget control, report analysis;
• Acting as HR interface between various sectors (attendance system, travel, employee movement, ambiance survey);
• Acting in the organization and planning of training;
• Monitoring, control, and coordination of the enterprise's logistics services;
• Acting in communications in Portuguese and/or English;
• Support for conducting meetings and document control;
• Editing technical documents and managerial correspondence prepared by employees, as well as executing all procedures for their dispatch;
• Planning, execution, monitoring of maintenance and adequacy of the GED Database;
• Creation and administration of an area in GED and an FTP area for migration of generated documentation;
• Generation of necessary information for monitoring and controlling enterprise data in GED;
• Control of entry and exit regarding issued and received documents;
• Classification of information according to current information security standards;
• Participation in the application of internal and external Checklists (LV) related to documentation quality control;
• Control of the processing of administrative documents (Letters, minutes, NDRs, RDOs, etc.);
• Generation of reports from GED and other document control tools;
• Support to Supervision in managing the history of contract information and in actions of receipt, verification, registration, distribution, integrity, traceability, archiving, availability, transfer, custody, and disposal of administrative and contractual documents;
• Evaluation, organization, and conservation of information (physical or electronic) generated by the contract;
• Development of standards and guidance documents related to contractual documentation;
• Interface with corporate areas related to document control and advice on the implementation of corporate guidelines in the enterprise;
• Technical advice on research and search for information on project documents and closed contracts archived externally to the enterprise;
• Technical advice on solutions for controlling and issuing digitally signed technical, contractual, and administrative documents.

About Capco:

At Capco, we promote an inclusive culture. We value diversity in all its expressions.

We think, together, always about diverse actions of inclusion and social responsibility through internal committees managed by our internal community, such as the Women's, People with Disabilities, Black People, LGBTQIAPN+, Parenthood, Generations groups, among others.

Our opportunities are for everyone!!!

#LifeAtCapco

NEXT STEPS:

• If you are eager to advance your career with us, apply and await contact from one of our recruiters!