Administrative Assistant

Toppan Merrill is seeking an Administrative Assistant to join their Human Resource team in St. Paul, MN. This role supports the Senior Director of Human Resources and involves administering HR programs, assisting with benefits, maintaining employee files, and managing facility-related issues for the St. Paul office. The ideal candidate will provide exceptional service, maintain confidentiality, and demonstrate strong organizational skills in a fast-paced environment.

Must Have

• Administer, maintain, and monitor pre-employment, benefit invoices, I-9 compliance, and other HR programs
• Assist benefits analyst with benefit reporting and employee questions
• Maintain employee & benefit files
• Assist in answering employee questions
• Manage St. Paul, MN facilities with maintenance issues, order office supplies, open St. Paul mail for HR & Legal – review and scan
• Provide exceptional service and prompt resolution to employee and manager inquiries
• Maintain confidentiality and exercise discretion in handling sensitive information
• High School Diploma
• Ability to escalate critical matters in a timely fashion to the appropriate resource
• Ability to assess if there is an issue in the building and escalate to the appropriate resource
• Demonstrate excellent organizational skills and the ability to manage multiple high-priority projects in a fast-paced environment
• Apply knowledge of general office administration procedures and operate standard office equipment proficiently

Perks & Benefits

• Enhanced Medical, Dental, Vision and Life insurance for employees and dependents
• 401(k) with company match with full vesting from date of hire
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays
• Paid parental leave
• Paid community involvement/volunteer days
• Wellness Resources and Employee Assistance Programming

Toppan Merrill is a global technology leader committed to simplifying the complexity of regulatory disclosure and communications. We offer the most intuitive end-to-end SaaS platform for complex compliant content creation and enhancement of multi-stakeholder collaboration. Our industry leading technology is backed by what we are best known for: unmatched market expertise and unparalleled customer service. Toppan Merrill is a leading partner for the financial, legal, health and capital markets.

We believe in high-trust collaboration and value each person's unique skills, perspectives and experiences. Our success is driven by our world-class global teams and culture. Learn more at https://www.toppanmerrill.com/careers/

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Toppan Merrill has an exciting opportunity for an Administrative Assistant to join our Human Resource team. You will support the Senior Director of Human Resource.

Job Responsibilities:

• Administer, maintain, and monitor pre-employment, benefit invoices, I-9 compliance, and Other HR Programs as requested
• Assist benefits analyst with benefit reporting and employee questions
• Maintain employee & benefit files
• Assist in answering employee questions
• This position will also manage the facilities with maintenance issues, order office supplies, open mail for HR & Legal – review and scan
• Provide exceptional service and prompt resolution to employee and manager inquiries through phone calls and emails
• Maintains confidentiality and exercises discretion in handling sensitive information.

About You:

• High School Diploma
• Ability to escalate critical matters in a timely fashion to the appropriate resource
• Ability to assess if there is an issue in the building and escalate to the appropriate resource
• Demonstrates excellent organizational skills and the ability to manage multiple high-priority projects in a fast-paced environment.
• Applies knowledge of general office administration procedures and operates standard office equipment proficiently.

We understand that your skills deserve recognition. That's why we offer a competitive pay scale ranging from $20 - $30 per hour, based on experience and expertise. We believe in compensating our dedicated team members fairly for their hard work and commitment. Please note that actual salaries may vary within, above, or below this range based on factors such as education, training, experience, professional achievement, business needs, and location.

Toppan Merrill strives to provide our employees and loved ones with competitive benefits including:

• Enhanced Medical, Dental, Vision and Life insurance for employees and dependents
• 401(k) with company match with full vesting from date of hire
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays.
• Paid parental leave
• Paid community involvement/volunteer days
• Wellness Resources and Employee Assistance Programming

Toppan Merrill is an equal opportunity/affirmative action employer. Qualified individuals, including qualified women, minorities, individuals with disabilities and veterans, are encouraged to apply.