Administrative / Executive Assistant

Company:

Arriver Software GmbH

Job Area:

Administration Group, Administration Group > Administrative Support

General Summary:

Job Overview:

We are looking for someone who can act as the Cultural Center of Qualcomm's Automotive Europe department. Someone who has worked within a high-tech environment and has knowledge of Automotive, while also possessing traditional admin duties.

They will provide complex and advanced administrative assistance to our VP & Sen Directors in QUALCOMM’s EMEA Automotive Sales organization. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support.  

Principal Duties and Responsibilities:

• Provides complex assistance and support to a VP, and/or senior directors, like answering the telephone and taking messages, welcoming visitors and providing visitor passes, post collection and distribution, managing of outgoing post

• Acts as an information source and provides guidance to other employees regarding departmental/company policies and procedures.

• Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders.

• Manages advanced calendar needs for multiple VP/Sen Dir, including making calendar decisions on their behalf to effectively prioritize their time and resources. 

• Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.).

• Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation.

• Answers, screens, routes and/or responds to internal (with exposure/requests) and external emails.

• Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events.  These events may include external customers and vendors. 

• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures.

Minimum Qualifications:

Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
OR
associate’s degree and 6+ years of Administrative Assistant or related work experience.
OR
High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.

Preferred Qualifications:

• 5+ years of work experience in a role requiring interaction with SVP/VPs.

• 5+ years of experience working in a global, matrixed organization.

• Beltway Experience, the ability to navigate the local environment.

• Experience in booking and coordinating International Travel

• Experience in organization of larger customer events

Level of Responsibility: 

• Works independently with no supervision.

• Provides supervision/guidance to other team members.

• Decision-making is significant in nature and affects work beyond immediate work group.

• Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.

• Works within the prescribed budgetary objectives of the department.

• Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions).

• Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively.

We offer:

Aside from working in an open, relaxed and collaborative environment, you'll enjoy:

• Competitive salary and benefits package.

• Collaborative and inclusive work culture.

• Career development and growth opportunities.

• Employee share program

• Company bike, job ticket

• Employer-financed retirement provision

• Mentoring program for intensive onboarding training and further education opportunities

• Employee stock purchase program (15% discount on Qualcomm stock purchase)

You will join a highly motivated and experienced team working together from multiple locations around the world.

We look forward to receiving your complete and meaningful application!

#onsite

Minimum Qualifications:

• Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
OR
Associate's degree and 6+ years of Administrative Assistant or related work experience.
OR
High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.

*Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

*References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

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If you would like more information about this role, please contact Qualcomm Careers.