Contracts Administrator

The Contracts Administrator at Penumbra will join the legal team to support a growing company focused on ground-breaking medical technology. This role involves working closely with attorneys and other staff, supporting external departments, and utilizing analytical skills to manage a wide variety of contracts. Key responsibilities include drafting, analyzing, and interpreting sales, non-disclosure, vendor, consignment, and consulting agreements, as well as maintaining legal documents within Contract Lifecycle Management (Agiloft) and SharePoint systems.

Must Have

• Utilize analytical skills to develop creative solutions to problems.
• Read, analyze, interpret, and draft a wide variety of contracts.
• Use Contract Lifecycle Management (Agiloft) and SharePoint for legal documents.
• Maintain the legal department’s “To Do List” on Microsoft Excel and Agiloft.
• Coordinate with internal business departments and provide guidance.
• Maintain Agiloft and SharePoint, managing drafts and uploading executed contracts.
• Use Microsoft Excel to develop comprehensive exhibits for sales and consignment agreements.
• Draft transmittal letters and facilitate agreement completion.
• Assist with various administrative tasks for the legal department.
• Adhere to the Company’s Quality Management System (QMS).
• Understand and adhere to relevant security, privacy, and compliance principles.
• Bachelor's degree in business administration or related field with 2+ years of experience.

Good to Have

• Excellent communication skills and strong client management skills.
• Ability to process a high volume of work and meet deadlines in a fast-paced environment.
• Experience working with contract templates and reviewing/revising basic contract provisions.
• Strong organizational skills, careful attention to detail, and creative problem-solving skills.
• Outstanding interpersonal skills with a “can-do” attitude.
• Proactive, strategic, and thoughtful problem-solving ability.
• High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience working in-house at a medical device or pharmaceutical company, or other highly regulated industry.

Perks & Benefits

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance.
• 401(k) with employer match.
• An employee stock purchase plan.
• Paid parental leave.
• Eleven paid company holidays per year.
• A minimum of fifteen days of accrued vacation per year, which increases with tenure.
• Paid sick time in compliance with applicable law(s).

General Summary

As part of Penumbra’s legal team, the Contacts Administrator will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients’ lives. You will work closely with attorneys, paralegals, and support staff as part of this closely-knit team while supporting external departments essential to the Company’s operations.

Specific Duties and Responsibilities

• Utilize your keen analytical skills to develop creative solutions to problems
• Read, analyze, interpret, and draft a wide variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements*
• Use Contract Lifecycle Management (Agiloft) and SharePoint in drafting and preparing all legal documents*
• Maintain the legal department’s “To Do List” on Microsoft Excel and Agiloft*
• Coordinate with internal business departments and provide guidance based on the needs of all interested parties and other matters
• Maintain Agiloft and SharePoint including, but not limited to, managing drafts, and uploading executed legal contracts with pertinent contract data points, generating reports, and responding to requests and inquiries for contract-related information*
• Use Microsoft Excel to develop comprehensive exhibits for various sales contracts and consignment agreements
• Draft transmittal letters and facilitate the completion of agreements
• Assist with various administrative tasks for the legal department*
• Perform special projects as requested
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *
• Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company. *
• Ensure other members of the department follow the QMS, regulations, standards, and procedures. *
• Perform other work-related duties as assigned.

*Indicates an essential function of the role

Required Qualifications:

Minimum education and experience:

• Bachelor's degree in business administration or related field with 2+ years of experience, or equivalent combination of education and experience

Preferred Qualifications:

• Excellent communication skills and strong client management skills
• Ability to process a high volume of work and meet deadlines in a fast-paced environment
• Experience working with contract templates and the ability to review and revise basic contract provisions
• Strong organizational skills, careful attention to detail, and creative problem-solving skills
• Outstanding interpersonal skills with a “can-do” attitude
• Proactive, strategic, and thoughtful problem-solving ability
• High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
• Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred

Working Conditions:

• General office environment
• Willingness and ability to work on site. May have business travel from 0% - 10%
• Potential exposure to blood-borne pathogens
• Requires some lifting and moving of up to 10 pounds
• Must be able to move between buildings and floors.
• Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
• Must be able to read, prepare emails, and produce documents and spreadsheets.
• Must be able to move within the office and access file cabinets or supplies, as needed.
• Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.