Executive Assistant to CEO

This role involves comprehensive executive support for the CEO, including managing complex calendars across multiple time zones, coordinating travel, handling inbox organization, and facilitating meetings. The ideal candidate will possess significant executive administrative experience, expert proficiency in Microsoft Office and meeting technology, and superior organizational and communication skills, all while maintaining a high level of discretion.

Must Have

• Day-to-day administration and coordination of executive support for the CEO
• Scheduling, calendaring, travel, invoice approval routing, and follow-up
• Managing multiple calendars across multiple time zones, countries, and continents
• Managing the CEO’s inbox and sending communication if agreed by the CEO
• Meeting coordination, note-taking, and follow-up on action items
• Travel coordination including airlines, transportation, lodging, and agendas
• Interacting with Board-level, Investors, and C-level individuals
• Managing meetings for cross-departmental initiatives
• Significant Executive Administrative Assistant experience working with a CEO
• Proven experience managing calendars across multiple time zones
• Expert on meeting technology, Microsoft Office (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Extremely high level of discretion
• Superior time management and organisational skills

Description

What You Will Do:

• Day-to-day administration and coordination of all areas of executive support for our CEO.
• Scheduling, calendaring, travel, invoice approval routing, and follow-up, meeting and office support, presentation prep assistance, and other administrative activities.
• Managing multiple calendars within a dynamic, fast-paced environment, across multiple time zones, countries, and continents.
• Managing the CEO’s inbox – ensuring organisation and sending communication if agreed by the CEO.
• Meeting coordination – setting up group meetings, note-taking, and follow-up on action items.
• Travel coordination – including airlines, transportation, lodging, meeting schedules, agendas.
• Interact with key contacts at Board -level, Investors, and other C-level individuals.
• Manage meetings for cross-departmental initiatives.
• Some travel required.

What You Need to Succeed:

• You will be a great fit on our team if you are personable, with a sense of humour and enjoy working at pace.
• Significant Executive Administrative Assistant experience working with a CEO
• Proven experience managing calendars across multiple time zones
• Data driven – able to see patterns and themes in information provided to ensure supporr
• Professional demeanour – ability to engage at all levels with Sitecore employees, ELT, customers, and partners
• Excellent verbal and written skills
• Extremely high level of discretion pertaining to confidential information
• Expert on meeting technology, Microsoft Office, balanced skills across Word, Excel, and PowerPoint
• Superior time management and organisational skills

Equal Opportunities at Sitecore

Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, colour, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status or any other local legally protected characteristic.