Document Controller

Nscale is seeking a highly organized and detail-oriented Document Controller to manage project documentation for hyperscale data center developments. The role involves establishing and maintaining document control systems, ensuring accuracy, version control, and timely distribution of project information. This position is critical for supporting project delivery, maintaining integrity, and upholding Nscale's governance and compliance standards within complex construction environments.

Must Have

• Establish, maintain, and manage document control systems for large-scale construction projects.
• Ensure all project documentation is accurately logged, version-controlled, and traceable.
• Review incoming and outgoing documents for accuracy, completeness, and correct formatting.
• Manage document workflows, approvals, and distribution through designated platforms like Procore.
• Implement document control protocols complying with Nscale’s governance framework and regulatory requirements.
• Monitor adherence to naming conventions, revision management, and transmittal procedures.
• Maintain up-to-date audit trails for document submissions and approvals.
• Work closely with Project and Design Managers, and Contractors for efficient information exchange.
• Coordinate information flow between internal teams and external stakeholders.
• Provide document control training and support to project participants.
• 5+ years’ experience in document control or information management within data centre or mission-critical construction.
• Proficient in Procore.
• Strong understanding of construction documentation, revision control, and approval workflows.
• Highly organised, detail-oriented, and capable of managing large volumes of technical information.
• Excellent communication skills and ability to coordinate across multiple teams and stakeholders.
• Proactive, solutions-driven, and able to work independently within a fast-paced, high-growth environment.
• Fluent in English.

Good to Have

• Other European languages advantageous.

Perks & Benefits

• Competitive package with reviews every 12 months.
• Hybrid or remote working options with occasional travel.
• Career-defining opportunity to be an early member of a fast-growing data centre/tech startup in Europe.
• Chance to work on cutting-edge AI infrastructure.
• Human-first approach with a flexible workplace and autonomy.
• 25 days holiday + public holidays.

About Nscale

At Nscale, we are building the infrastructure for Europe’s AI revolution. Nscale is developing cutting-edge, sovereign generative AI solutions powered by a new generation of high-performance, sustainable data centres and GPUs built specifically for AI workloads.

The rapid growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Positioned at the heart of this transformation, Nscale is delivering the platforms that will enable the next decade of innovation.

Working closely with the world’s most advanced AI technology providers, Nscale integrates next-generation compute hardware and GPU clusters across both partner and self-delivered facilities. This is a unique opportunity to join Nscale’s journey, play a pivotal role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across Europe and beyond.

The Role

We are seeking a highly organised and detail-oriented Document Controller on a permanent basis to manage project documentation on Nscale’s hyperscale data centre developments.

You will be responsible for maintaining accurate document control systems, ensuring that all project information is current, correctly formatted, approved, and distributed to the right stakeholders at the right time.

This role requires a strong understanding of document management processes within complex construction or engineering environments. You’ll play a critical role in supporting project delivery, maintaining version integrity, and upholding Nscale’s standards for governance, accuracy, and compliance across all design and construction documentation.

Key Responsibilities

1. Document Control & Information Management

• Establish, maintain, and manage document control systems for large-scale construction projects in accordance with Nscale’s standards and procedures.
• Ensure all project documentation — including design drawings, specifications, contracts, reports, and correspondence — is accurately logged, version-controlled, and traceable.
• Review incoming and outgoing documents for accuracy, completeness, and correct formatting before release.
• Manage document workflows, approvals, and distribution through designated document control platforms e.g. Procore

2. Governance, Quality & Compliance

• Implement document control protocols that comply with Nscale’s governance framework and regional regulatory requirements.
• Monitor adherence to naming conventions, revision management, and transmittal procedures across all internal and external contributors.
• Maintain up-to-date audit trails, ensuring traceability and accountability for all document submissions and approvals.
• Support internal and external audits by providing complete, accurate document records as required.

3. Collaboration & Support

• Work closely with Project and Design Managers, and Contractors to ensure information is exchanged efficiently and accurately.
• Coordinate the flow of information between Nscale’s internal teams and external stakeholders, including partners, contractors, and suppliers.
• Provide document control training and support to project participants to maintain consistent standards and best practices.
• Assist in preparing reports and dashboards summarising document status, approvals, and outstanding actions.

4. Systems, Tools & Continuous Improvement

• Champion best practice in digital document management and data governance, supporting Nscale’s technology-led approach to project delivery.
• Regularly review and improve document control procedures, identifying opportunities for automation and efficiency.
• Ensure all project documentation is archived correctly at project close-out for long-term retrieval and record retention.

Who You Are

• 5+ years’ experience in document control or information management within data centre or mission-critical construction environment
• Proficient in Procore
• Strong understanding of construction documentation, revision control, and approval workflows.
• Highly organised, detail-oriented, and capable of managing large volumes of technical information.
• Excellent communication skills and ability to coordinate across multiple teams and stakeholders.
• Proactive, solutions-driven, and able to work independently within a fast-paced, high-growth environment.
• Fluent in English; other European languages advantageous.

What We Can Offer You

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and our people are driving it.

• Competitive package with reviews every 12 months 🚀
• Hybrid or remote working options with occasional travel to keep informed of project updates
• A career-defining opportunity to be an early member of the fastest growing data centre / tech startup in Europe
• This is your chance to push boundaries, collaborate on, and make your mark on cutting-edge AI - these DC's aren't just a storage centre for your spam emails, they're changing the industry - and the world - as we've known it.
• A human-first approach: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy needed to get the job done.
• 25 days holiday + public holidays

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here._

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