Event Coordinator

GG Media, a creative agency specializing in high-impact event experiences, is seeking an Event Coordinator. This full-time role involves planning, organizing, and executing events from concept to completion. The coordinator will manage timelines, logistics, budgets, and vendor communications, ensuring seamless operations and outstanding client experiences. Strong organizational, communication, and problem-solving skills are essential for this collaborative role.

Must Have

• Assist in planning and coordinating event details, timelines, logistics, materials, and on-site support.
• Communicate effectively with vendors, partners, and internal teams.
• Maintain event budgets, track expenses, and manage documentation.
• Oversee event setup, execution, and breakdown.
• Anticipate and resolve potential issues efficiently.
• Prepare post-event reports and identify areas for improvement.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent communication and problem-solving abilities.
• Capacity to manage multiple projects simultaneously under time-sensitive deadlines.

Perks & Benefits

• Competitive salary
• Opportunities for career growth and professional development
• Supportive and collaborative work environment
• Skill-building experience working across diverse events and clients

Company Description

GG Media is a forward-thinking creative agency dedicated to producing memorable, high-impact experiences for our clients. We specialize in event strategy, brand activations, and tailored experiential solutions that elevate every project we manage. Our team thrives on innovation, precision, and a commitment to excellence. As we continue to grow, we are seeking a talented professional who is passionate about creating seamless and engaging events from concept to completion.

Job Description

The Event Coordinator will play an essential role in the planning, organization, and execution of events that represent GG Media’s commitment to quality and detail. This position requires strong communication, exceptional organizational abilities, and a proactive mindset. You will work closely with internal teams, vendors, and clients to ensure all aspects of each event align with the company vision and deliver an outstanding experience.

Responsibilities

• Assist in planning and coordinating all event details, including timelines, logistics, materials, and on-site support.
• Communicate effectively with vendors, partners, and internal teams to ensure all requirements are met.
• Maintain event budgets, track expenses, and manage documentation for project accuracy.
• Support venue research, vendor sourcing, and contract preparation when needed.
• Oversee event setup, execution, and breakdown to ensure smooth operations on event day.
• Anticipate potential issues and resolve them efficiently to protect the client experience.
• Prepare post-event reports and assist in identifying areas for improvement.

Qualifications

• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to work independently while also collaborating with a broader team.
• Excellent communication and problem-solving abilities.
• Capacity to manage multiple projects simultaneously under time-sensitive deadlines.
• Professional demeanor and the ability to represent GG Media with integrity.

Additional Information

• Competitive salary between $56,000 and $60,000 per year.
• Opportunities for career growth and professional development.
• Supportive and collaborative work environment.
• Skill-building experience working across diverse events and clients.
• Job Type: Full-time.