Job Description
We are seeking an Events Coordinator to enhance our office environment by planning and executing a variety of internal and external events for employees and college recruits. This role involves close collaboration with Recruiting, Human Resources, and Office Administration to deliver high-quality events that align with firm-wide objectives and foster community. Responsibilities include full-scale event management, relationship building, objective setting, budget management, and sharing best practices.
Must Have:
- Plan and execute a wide range of internal and external events for employees and college recruits.
- Partner closely with Recruiting, Human Resources, and Office Administration.
- Full-scale event management (strategy, logistics, creative design, content, vendor, venue, budget, RSVP, onsite support).
- Build relationships with department and desk heads to proactively plan, execute, and promote events.
- Establish event objectives and measures for success.
- Maintain a database of all event details and costs.
- Share best practices with event organizers in overseas offices.
- Bachelor's degree.
- Minimum of 2 years of experience planning and executing events.
- Strategic thinker and self-starter with an entrepreneurial spirit.
- Able to handle all aspects of the event, from planning to on-site execution.
- Broad-based knowledge of the NYC events market.
- Willing to work a flexible schedule that may include early mornings and evening hours.
- Great customer service mindset with a desire to be of assistance.
- Organized with exceptional follow-through on all outstanding issues.
- Excellent written and verbal communicator.
- Skilled with Word and Excel.
About the Position
We’re looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you’ll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture.
You’ll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together.
Additional responsibilities of this role will include:
- Full-scale event management, including: (a) developing an event strategy that considers each stakeholder’s input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support
- Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events
- Establishing event objectives and measures for success
- Maintaining a database of all event details and costs
- Sharing best practices with event organizers in our overseas offices
About You
- Have a bachelor's degree and a minimum of 2 years of experience planning and executing events
- Strategic thinker and self-starter with an entrepreneurial spirit
- Able to handle all aspects of the event, from planning to on-site execution
- Have a broad-based knowledge of the NYC events market
- Willing to work a flexible schedule that may include early mornings and evening hours
- Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests
- Organized with exceptional follow-through on all outstanding issues
- Excellent written and verbal communicator
- Skilled with Word and Excel
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