Executive Assistant
Job Description
- Own and manage the executive’s complex calendar, balancing internal/external meetings, domestic/international travel, and proactively protecting strategic planning time.
- Prepare concise meeting briefs and daily 'Morning Overview' summaries, ensuring the executive is fully informed, and attend meetings as needed to capture action items and maintain accountability trackers.
- Support executive-led operational initiatives by tracking milestones, managing project dashboards, and creating weekly summaries of progress and blockers.
- Act as the first point of contact for internal and external communications, draft executive correspondence, and manage critical stakeholder relationships with absolute discretion.
- Plan and execute seamless domestic and international travel itineraries, manage all logistics, and handle travel-related expenses and reimbursements.
- Minimum 3–5 years of experience supporting C-level executives, preferably in tech, legal-tech, or operations-heavy industries.
- Exceptional organizational skills, time management, and strong written and verbal communication.
- A high degree of discretion, emotional intelligence, and the proven ability to be anticipatory – always two steps ahead.
- Tech-savvy with experience in Google Workspace, Slack, Zoom, and other collaboration tools like Asana or Notion.
- Prior exposure to startups, SaaS, or data-driven environments, and experience supporting executives who manage cross-functional teams.
- Choice of medical, dental, and vision insurance plans for you and your family
- Additional insurance coverage options for life, accident, or critical illness
- Flexible paid time off, sick leave, short-term and long-term disability
- 10 US observed holidays, and Canadian statutory holidays by province
- A home office stipend
- 401(k) for US-based employees and RRSP for Canada-based employees
- Paid parental leave
- A local in-person meet-up program
- Hubs in San Francisco and Toronto
The Executive Assistant (EA) plays a pivotal role in ensuring the smooth execution of company operations, leadership alignment, and executive efficiency. This position requires a proactive, detail-oriented, and highly organized individual who can anticipate needs, manage complex schedules, coordinate cross-departmental communication, and serve as the strategic right hand to a senior executive. The ideal candidate thrives in a fast-paced, high-growth tech or legal-tech environment and can handle multiple priorities with precision, discretion, and exceptional communication.
What you'll do:
- Own and manage the executive’s complex calendar, balancing internal/external meetings, domestic/international travel, and proactively protecting strategic planning time.
- Prepare concise meeting briefs and daily 'Morning Overview' summaries, ensuring the executive is fully informed, and attend meetings as needed to capture action items and maintain accountability trackers.
- Support executive-led operational initiatives by tracking milestones, managing project dashboards, and creating weekly summaries of progress and blockers.
- Act as the first point of contact for internal and external communications, draft executive correspondence, and manage critical stakeholder relationships with absolute discretion.
- Plan and execute seamless domestic and international travel itineraries, manage all logistics, and handle travel-related expenses and reimbursements.
What we look for:
- Minimum 3–5 years of experience supporting C-level executives, preferably in tech, legal-tech, or operations-heavy industries.
- Exceptional organizational skills, time management, and strong written and verbal communication.
- A high degree of discretion, emotional intelligence, and the proven ability to be anticipatory – always two steps ahead.
- Tech-savvy with experience in Google Workspace, Slack, Zoom, and other collaboration tools like Asana or Notion.
- Prior exposure to startups, SaaS, or data-driven environments, and experience supporting executives who manage cross-functional teams.
Notice to Candidates:
has been made aware of fraudulent job postings and unaffiliated third parties posing as our recruiting team – please know that we have no affiliation or connection to these situations. We only post open roles on our career page (evenuplaw.com/careers) or reputable job boards like our official LinkedIn or Indeed pages, and all official recruitment emails will come from the domains @evenuplaw.com, @evenup.ai, @ext-evenuplaw.com, no-reply@ashbyhq.com or no‑reply@canditech.io email addresses.
To ensure fairness and proper consideration, we do not accept resumes or expressions of interest via email or social media messages. If you’re interested in a role, please submit your application directly through our careers page.
If you receive communication from someone you believe is impersonating , please report it to us at talent-ops-team@evenuplaw.com. Examples of fraudulent domains include “careers-evenuplaw.com” and “careers-evenuplaws.com”.
Benefits & Perks:
As part of our total rewards package, we offer attractive benefits and perks to our employees, including:
- Choice of medical, dental, and vision insurance plans for you and your family
- Additional insurance coverage options for life, accident, or critical illness
- Flexible paid time off, sick leave, short-term and long-term disability
- 10 US observed holidays, and Canadian statutory holidays by province
- A home office stipend
- 401(k) for US-based employees and RRSP for Canada-based employees
- Paid parental leave
- A local in-person meet-up program
- Hubs in San Francisco and Toronto
Please note the above benefits & perks are for full-time employees
is an equal opportunity employer. We are committed to diversity and inclusion in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
