Executive Assistant I

The Executive Assistant I will prepare or proof correspondence, forms, spreadsheets, or documents, schedule meetings, make travel arrangements, and maintain office supply inventory. This role requires familiarity with field concepts, practices, and procedures, relying on experience and judgment for complex tasks. Proficiency in Word, Excel, PowerPoint, and Outlook is essential, working under general supervision.

Must Have

• Prepare or proof correspondence, forms, spreadsheets, or documents
• Schedule meetings
• Make travel arrangements
• Maintain inventory of office supplies
• Familiarity with a variety of the field's concepts, practices, and procedures
• 2-3 years of calendar management
• 2-3 years of travel management
• Intermediate to advanced proficiency of MS Office tools (MS Excel, PPT and Word)
• Knowledge in travel bookings
• Knowledge in itineraries
• Knowledge in expense filing
• Willingness to work in a fixed night shift
• Willingness to work 2-3 days onsite per week

Perks & Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• Life insurance
• AD&D benefits
• Disability benefits
• Paid time off
• Leaves of absences
• Voluntary benefits
• Perks
• Flexible work options
• Well-being resources
• Employee assistance program
• Business travel insurance
• Service recognition awards
• Award-winning training and development programs

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Work includes some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Relies on experience and judgment to plan and accomplish more complicated goals.
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
• Works under general supervision

Qualifications

• 2-3 years of calendar management and travel management
• Intermediate to advanced proficiency of MS Office tools (MS Excel, PPT and Word)
• Knowledge in travel bookings, itineraries and expense filing
• Must be willing to work in a fixed night shift and 2-3 days onsite per week

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.