Executive Assistant M/F

Build a future of trust together

Thales is a global high-tech leader specializing in three business sectors: Defense & Security, Aeronautics & Space, and Cyber & Digital. It develops products and solutions that contribute to a safer, more environmentally friendly, and more inclusive world. The Group invests nearly 4 billion euros per year in Research & Development, particularly in key innovation areas such as AI, cybersecurity, quantum, cloud technologies, and 6G. Thales has nearly 81,000 employees in 68 countries.

Our commitments, your benefits

• Success driven by our technological excellence, your experience, and our shared ambition
• An attractive compensation package
• Continuous skills development: training programs, internal academies, and communities
• An inclusive, benevolent environment that respects employee balance
• A recognized societal and environmental commitment

Your daily life

By joining us in Meudon, you will join the Thales Group headquarters located on the banks of the Seine and organized as a true campus, bringing together our digital identity and security activities.

As an Executive Assistant, you will report directly to the VP Civil ID Segment and also assist the VP PSS Segment and their teams within the IBS Business Line.

Your main missions are as follows:

• Management of agendas and priorities
• Organization, Coordination, and Monitoring of travel (visa applications, passport validity tracking, etc.), and creation/management of associated expense reports,
• Formatting, registration, tracking, sending, and filing of internal and external mail,
• Management of purchase requests, from creation to invoicing (SAP),
• Consolidation of bi-weekly activity reports,
• Consolidation and distribution of the newsletter,
• Organization of internal and/or external meetings, ensuring associated logistics,
• Welcoming visitors and access formalities (room reservations, ordering breaks and/or lunch, etc.),
• Organization of seminars and staff meetings in France and abroad: rooms, hotels, coordination with local teams,
• Coordination and preparation of the arrival and integration of new employees.

You will work in close cooperation with the other assistants of the BL to ensure work continuity and a high level of coordination.

Other cross-functional missions or projects may also be integrated as needed, and according to the good ideas and practices you may propose.

Your profile

Bac+2/3, with a minimum of 10 years of experience as an Executive Assistant

Perfect command of written and spoken French and English (C1/C2 level essential)

Service-oriented, excellent organization, rigor, anticipation, and discretion

Very good command of office and collaborative tools (MS Office, Outlook, Teams)

Good interpersonal skills and ability to work in a demanding environment

Thales, a Handi-Engaged company, recognizes all talents. Diversity is our best asset. Apply and join us!