Executive Assistant to the Managing Director (12 months Contract)

Job Title: Executive Assistant to the Managing Director (12 months Contract)

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and @SpringerNature.

About the Brand

Springer is a leading global scientific, technical and medical portfolio, providing researchers in academia, scientific institutions and corporate R&D departments with quality content through innovative information, products and services. Springer has one of the strongest STM and HSS eBook collections and archives, as well as a comprehensive range of hybrid and open access journals. Visit springer.com and follow @Springer1842

About the Role

As EA to MD in the Managing Director’s Office of Springer Nature India, you will play a pivotal role in supporting the efficient and effective functioning of the MD’s office. This position requires a highly organized, proactive, and detail-oriented professional with exceptional communication, interpersonal and Presentation skills. The successful candidate will be responsible for managing administrative tasks, coordinating executive activities, and ensuring seamless communication within the organization.

Key Responsibilities:

1. Act as the primary point of contact for the Managing Director, managing and prioritizing schedules, emails, and communications.

2. Schedule meetings and appointments and manage travel itineraries of the Managing Director.

3. Coordinate and organize meetings, conferences, and events, including travel arrangements.

4. Facilitate communication flow between the Managing Director and internal/external stakeholders.

5. Draft, edit, and proofread correspondence, reports, and presentations on behalf of the Managing Director.

6. Conduct research and prepare background materials for meetings and presentations.

7. Oversee the daily operations of the executive office, ensuring a smooth and efficient workflow.

8. Organize and maintain relevant files, records, and databases to support decision-making processes.

9. Manage operational and execution workloads of MD’s office.

10. Collaborate with cross-functional teams to ensure project deadlines are met.

11. Assist in the planning, execution, and follow-up of special projects and initiatives as directed by the Managing Director.

12. Analyze and review research policy reports specific to Publishing Industry in India and keep the relevant members updated.

13. Actively engage in co-ordination with Key academic leaders, Researchers across top notch medical and engineering colleges

14. Identify and engage with Publishing research industry forums such as FICCI, CII/STM etc . 15. Establish and monitor KPIs/OKRs to ensure operational excellence is maintained via dashboards.

16. Prepare and present detailed operational reports, including KPIs/OKRs, forecasts, and risk assessments, to the Managing Director

Qualifications:

• Bachelor’s/master’s degree in business administration, management, or a related field.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal and presentation skills

Requirements:

• Proven experience in a similar role, preferably supporting top-level executives.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
• Ability to handle confidential information with discretion.
• Proactive attitude and ability to work independently.

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.

Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion#NOTE/_blank

If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodations.

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers

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