Facilities Manager- India Support (Swing Shift)

What’s in it for you?

Opportunity To Unlock Your Creativity

Think of all the times you were held back from trying new ideas because you were boxed in by bureaucratic legacy processes or old school tactics. Having a growth mindset is deeply ingrained into our company culture since day 1 so Fictiv is an environment where you have the creative liberty and support of the team to try big bold ideas to achieve our sales and customer goals.

Opportunity To Grow Your Career

There are plenty of sales jobs out there. The question is whether any of them will help you grow in your career? Will you be challenged by teammates to achieve your potential? Or are they roles that will ask you to do more of what you've already mastered. At Fictiv, you'll be surrounded by supportive teammates who will push you to be your best through their curiosity and passion.

Impact In This Role -

Fictiv India is looking for a dynamic and enthusiastic Facilities Manager for managing our office premises in Pune, India. The ideal candidate will have spent some time dealing with Facilities management in a prior role, preferably with a corporate firm.

This Role Demands a Swing Shift Working - Overlapping with Day & Night Shift

• Sourcing and overseeing contracts, and negotiating terms and conditions with external service providers for functions such as catering, cleaning, parking, security, and technology, vending machines, AC maintenance, etc.
• Primarily responsible for the upkeep and maintenance of the Pune office, ensuring that the core facilities are well-maintained and conducting proactive maintenance
• Supervising teams of staff (whether permanent or contractors) across different functions like security, cleaning, maintenance
• Ensuring that vendor and utilities bills are tracked and vendor payments are closed out on time
• Be the primary point of contact for the office premise landlord and liaise with their representatives as required for various requirements
• Advising businesses on measures to improve the efficiency and cost-effectiveness of the facility
• (Since we are newly creating an office space) Ensuring that the office buildout and setup is monitored and supervised and completed as per requirements

Areas of Responsibility-

• Overseeing any renovations, refurbishments, and building projects
• Dealing with emergencies as they arise. Ensuring workplace safety and security at all times
• Ensuring that the office environment is conducive to employee productivity
• Managing the facilities budget and maintaining the necessary documentation on record (maintenance reports, etc.) as required by the finance and compliance functions
• Ensuring that facilities meet compliance standards and government regulations
• Planning for the future by forecasting the facility’s upcoming needs and requirements
• Helping with office relocations
• Helping with arranging logistics (transport, stay, etc.) for our long-distance colleagues who will visit Pune
• Help Human Resources with organising team activities and events as need be
• General administrative tasks and activities

Desired Traits, Qualifications, Education and Experience Equivalency-

• Good English communication skills - – including the ability to communicate technical information
• Street savvy and ability to negotiate terms with vendors
• Great organisational and administrative skills
• Relationship-building
• The ability to prioritise and multi-task
• Time management skills
• Teamwork, leadership, and motivational skills
• Procurement and negotiation
• Proactive thinking
• Passion about delivering consistent excellence
• Compassion for others
• Smiling and polite demeanour without getting flustered under pressure.

Qualifications needed:

• Basic graduation level education in any field, preferably something with an administrative or business management focus
• Prior exposure to facilities management in a corporate setting
• Bonus – has prior experience in setting up an office from scratch
• Bonus – exposure to ISO processes