Finance Operations Lead

Leapwork is seeking a detail-oriented and proactive Finance Operations Team Lead to support key financial processes. This role is instrumental in ensuring accuracy and efficiency across Accounts Payable, Accounts Receivable, Travel & Expense management, and bank reconciliation activities. The Lead will report to the Accounting Manager in Ireland, manage a Financial Operations Associate, and work cross-functionally to streamline workflows and ensure compliance with internal controls and company policies.

Must Have

• Lead day-to-day review, processing, and recording of supplier bills and credit notes
• Ensure proper coding, approval routing, and compliance with internal controls and company policies
• Oversee and execute weekly payment runs
• Perform monthly reconciliations of accounts payable general ledger accounts
• Monitor AP mailbox and assist with supplier queries
• Prepare and issue customer invoices based on contract terms and milestones
• Monitor AR aging and support collection efforts
• Reconcile customer accounts and investigate discrepancies or payment issues
• Monitor AR mailbox and assist with billing queries
• Manage daily and monthly bank reconciliations
• Investigate and resolve unidentified transactions or variances
• Manage employee expense reports using Navan
• Provide support and training to employees on T&E processes
• Reconcile Navan statements to general ledger accounts
• Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of experience in a finance operations role
• Strong understanding of AP, AR, billing and reconciliation processes
• Solid understanding of accounting principles and financial controls
• Strong Excel skills
• High attention to detail
• Ability to work under deadlines and prioritize effectively
• Excellent written and verbal communication skills

Good to Have

• Experience in an international or SaaS environment
• Hands-on experience with NetSuite, Navan, and Salesforce
• Contribute to process improvements and automation and efficiency initiatives

Perks & Benefits

• Opportunity to lead and shape digital transformation initiatives
• Work with and learn from a talented and passionate team
• Fast-paced international environment
• Opportunity to grow and challenge yourself
• Collaboration, social activities, and celebration

At Leapwork, our vision is to break down the barriers between humans and computers through the worlds most accessible automation platform. We are the leading global AI-powered visual test automation solution, enabling some of the worlds largest enterprises to adopt, scale, and maintain automation in under 30 days.

In todays environment, where efficiency, automation, and cost optimization are essential to enterprise growth, we are uniquely positioned to deliver impact.

In 2023, Microsoft, the worlds largest and most recognizable software company, recognised Leapwork as a truly innovative and disruptive product, leading to a strategic partnership that continues to be a major growth catalyst.

We are seeking a detail-oriented and proactive Finance Operations Team Lead to support key financial processes within our growing organization. This role will be instrumental in ensuring the accuracy and efficiency of day-to-day operations across Accounts Payable, Accounts Receivable, Travel & Expense management, and bank reconciliation activities.

You will report to the Accounting Manager in Ireland and support the day-to-day finance processes. You will also manage and mentor the Financial Operations Associate, fostering collaboration and continuous improvement across finance operations. The ideal candidate is organized, systems-savvy, and capable of working cross-functionally with internal departments and external vendors and customers.

Key Responsibilities:

Accounts Payable (AP)

• Lead the day-to-day review, processing, and recording of supplier bills and credit notes in a timely and accurate manner.
• Ensure proper coding, approval routing, and compliance with internal controls and company policies.
• Oversee and execute weekly payment runs in a timely and accurate manner, ensuring compliance with internal controls and vendor terms.
• Perform monthly reconciliations of accounts payable general ledger accounts to ensure accuracy and completeness.
• Monitoring of AP mailbox and assisting with supplier queries.

Accounts Receivable (AR)

• Prepare and issue customer invoices based on contract terms and milestones.
• Monitor AR aging and support collection efforts to ensure timely payments.
• Reconcile customer accounts and investigate discrepancies or payment issues.
• Monitoring of AR mailbox and assisting with billing queries.
• Contribute to process improvements and automation and efficiency initiatives, leveraging ERP systems and tools to streamline workflows.

Bank Reconciliations

• Manage daily and monthly bank reconciliations to ensure alignment between the GL and bank activity.
• Investigate and resolve unidentified transactions or variances.

Travel & Expense (T&E)

• Manage employee expense reports using Navan, ensuring policy compliance and accurate classifications.
• Provide support and training to employees on T&E processes.
• Reconcile Navan statements to general ledger accounts to ensure accuracy and completeness.

Systems & Tools

• Oracle NetSuite – day-to-day transactional accounting (AP/AR, billing, GL, bank reconciliations).
• Navan – employee travel and expense management.
• Salesforce – customer data and contract visibility for accurate AR billing.
• Omnea – purchase requisition tool
• ChatGPT
• Microsoft D365 range (including co-pilot)

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of experience in a finance operations role preferably in an international or SaaS environment.
• Hands-on experience with NetSuite, Navan, and Salesforce is an advantage.
• Strong understanding of AP, AR, billing and reconciliation processes.
• Solid understanding of accounting principles and financial controls.
• Strong Excel skills.
• High attention to detail, with the ability to work under deadlines and prioritize effectively.
• Excellent written and verbal communication skills.

Why Leapwork?

We are on an exciting journey of global growth – and this is your chance to get onboard and an opportunity to lead and shape digital transformation initiatives in a forward-thinking company, working with and learning from a talented and passionate team committed to innovation and excellence

By joining our team, you’ll become part of a fast-paced international environment where you can grow, challenge yourself, and do what inspires you. We work hard, but have fun while doing it – and we believe that collaboration, social activities and celebration are keys to success.

Our Leapwork principles:

Our five key principles capture the essence of what it means to be a part of our world-class team! They are integral to how we approach our work and one another, and they serve as a roadmap to our continued growth, development, achievements, and success.

Customer first; We listen to our customers, understand their pain points and focus on what matters to them.

Lead from the front; Leading means guiding others towards the solutions to our challenges.

Get it done; We make commitments, follow through and deliver work we’re proud of.

Build excellence; We do our best work every day, holding ourselves and others to the highest standards.

Respectfully different; We treat each other with respect, always. We’re different, not indifferent.