The Global Meeting Services team provides data support for worldwide markets, monitoring and obtaining information on corporate action events like shareholder meetings. This includes collecting relevant documents, meeting details, securities information, and agenda items, which are then accurately inputted into a database for client access and use by other teams for vote recommendations. The role involves continuous monitoring, data procurement, and ensuring smooth communication within the organization.

Must Have

• Monitor corporate action events from various sources like Stock Exchanges, company websites, EDGAR, SEDAR.
• Procure relevant shareholder meeting documents such as Annual Report, Notice of the Meeting, Information Circular, Proxy Form.
• Contact companies or issuers by email or phone for engagements.
• Collect meeting details like date, type, record date, location, time, voting instructions.
• Ascertain securities (ISIN, SEDOL, CUSIP, CINS) with relevant voting rights.
• Extract and encode meeting agenda to the database for client awareness.
• Input correct Voting Instructions, Valid Vote Options, Market Deadline Date, and Registrar details.
• Collect and input meeting results to the database.
• Assist in any other relevant projects assigned.
• Investigate issues of the markets covered raised by different teams.
• Cover and answer various issues found in daily reports.
• Ensure proper communication between GMS and other teams within ISS.
• Responsively attend to queries coming from clients, issuers, and internal issues.
• Participate in various working committees and/or projects.

Good to Have

• Understanding of corporate governance issues, corporate transactions and capital markets

Perks & Benefits

• Committed to building a culture that values diverse skills, perspectives, and experiences.
• Empowerment with resources, support, and opportunities to grow professionally and personally.
• Environment that fuels creativity, drives innovation.

Overview:

The Global Meeting Services provides data support and services covering markets worldwide including, but not limited to, US, Canada, China, Vietnam, Taiwan, United Kingdom, South Africa, Australia, New Zealand and Asia Pacific. The team continuously monitors and obtains relevant information on all upcoming corporate action events specifically shareholders meetings where topics such as acquisitions, mergers and demergers, election of directors and auditors might be discussed. The relevant meeting results are also collected. The information collected is accurately inputted in the database and this will be generated for clients to see. Collected information is also used by other teams for further data collection and research for the ultimate issuance of ISS Vote Recommendations.

Responsibilities:

• Monitoring corporate action events such as shareholders meetings from various sources like Stock Exchanges of each market, company websites, EDGAR, SEDAR and the like
• Procuring relevant shareholder meeting documents such as Annual Report, Notice of the Meeting, Information Circular, Proxy Form and other Corporate Governance documents
• Contacting the companies or issuers by email or phone for engagements
• Collecting meeting details such as the date, type, record date, location, time, voting instructions
• Ascertaining securities (ISIN, SEDOL, CUSIP and CINS) that have the relevant voting rights in a meeting Extracting the meeting agenda and encoding it to the database to make clients aware of the agenda /resolutions that will be voted at the meeting
• Inputting correct Voting Instructions such as the Valid Vote Options; Market Deadline Date and details of the Registrars Collecting results of the meetings and inputting it to the database
• Assisting in any other relevant projects that might be assigned from time to time
• Investigating issues of the markets covered raised by the different teams
• Covering and answering various issues found in the daily reports
• Ensuring that proper communication is established between GMS and other teams within ISS to maintain a smooth workflow Responsively attending to queries coming from clients, issuers, and other internal issues
• Participating in various working committees and/or projects

Qualifications:

• Bachelors’ Degree in Business, Finance, Economics or any equivalent/related course
• Strong oral and written communication skills – both in English and Vietnamese Knowledge and experience in using MS-Office
• Ability to work within a team-oriented environment
• Ability to work under tight deadlines
• Ability to work overtime
• Strong skills in problem solving
• Strong attention to detail
• Strong organizational skills and ability to prioritize multiple tasks
• Understanding of corporate governance issues, corporate transactions and capital markets is a plus

What You Can Expect from Us

At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.

Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.

Let’s empower, collaborate, and inspire.

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.

Founded in 1985 as Institutional Shareholder Services (ISS) Inc., ISS Governance is a leading global provider of independent and objective shareholder meeting research and recommendations, providing multiple voting policy choices as well as end-to-end workflow solutions for institutional investors. More than 1,600 clients worldwide utilize ISS Governance’s actionable expertise to help them make informed investment stewardship decisions, and to help them manage their voting responsibilities. Covering over 50,000 meetings annually, ISS Governance leverages its extensive global footprint, deep experience, high quality data and analysis, unified client support, and technology infrastructure to continuously evolve and extend its innovative suite of solutions to meet clients’ evolving portfolio, fiduciary, and stewardship requirements.

Visit our website: https://www.issgovernance.com