Live Production Scheduling & Resource Manager (Project Based)

Advanced Systems Group LLC is seeking an experienced Staffing Manager for a temporary, project-based role. This individual will be responsible for end-to-end scheduling and resource planning for live productions, coordinating crew and support personnel. Key duties include forecasting needs, confirming availability, building rosters, and ensuring clear communication. The role involves close collaboration with Live Broadcast Leads, Production Operations, and LCC teams to align staffing with show requirements, maintain schedule accuracy, and support operational excellence across live event workflows. This Flex Workforce position offers flexibility and exposure to top-tier media and technology clients.

Must Have

• Own end-to-end scheduling for live broadcasts and control center operations.
• Maintain master scheduling matrix and forecast resource needs.
• Coordinate with leads, manage last-minute requests, and ensure clear communication.
• Input and maintain accurate data in scheduling and project management tools.
• Track shift coverage, availability, and crew utilization.
• Support operational excellence, including incident response and process improvement.
• Possess 2-4 years experience in scheduling or production management.
• Demonstrate strong organizational, time-management, and communication skills.
• Proficient with scheduling/project management tools like Airtable, Monday.com.
• Capable of real-time decision-making and problem-solving under pressure.
• Exhibit high attention to detail and commitment to accuracy.
• Available to work flexible hours, including evenings, weekends, and holidays.

Good to Have

• Experience scheduling technical operators or production crews.
• Familiarity with live broadcast, control room, or streaming environments.
• Prior involvement in shift-based or incident-response operations.
• Background in developing or maintaining operational documentation or SOPs.
• Knowledge of transmission, media workflows, or live streaming pipelines.

Perks & Benefits

• Flexibility
• Exposure to top-tier companies
• Opportunity to grow skills across multiple exciting assignments

Description

About Us:

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.

We are looking for:

Advanced Systems Group LLC. is seeking an experienced Staffing Manager to join our high-performing team on a Temporary Basis for a project-based role. The Staffing Manager is a highly organized and proactive resource planner responsible for coordinating and assigning crew and support personnel for live productions. This role owns the scheduling process end-to-end—forecasting needs, confirming availability, building crew rosters, and ensuring smooth communication and documentation. The Scheduling Producer partners closely with Live Broadcast Leads, Production Operations, and LCC teams to align staffing with show requirements, maintain schedule accuracy, and support operational excellence across all live event workflows.

This position is part of our Flex Workforce.

As a Flex team member, you’ll work on a project-to-project basis, supporting a variety of leading media and technology clients. Flex roles are ongoing and dynamic—work may vary in cadence, length, and scope depending on client needs. This setup offers flexibility, exposure to top-tier companies, and the chance to grow your skills across multiple exciting assignments.

Estimated schedule: This is a Temp Role with a commitment of 21 days from December 2025 through March 2026 with the possibility of additional work in Spring 2026.

Responsibilities:

• Resource Planning & Scheduling
• Own the scheduling of crew and support staff for live broadcasts and control center operations.
• Maintain and update the master scheduling matrix, including availability, bookings, backfills, and shift coverage.
• Forecast resource needs based on production calendars, show scopes, and operational timelines.
• Coordinate with Supervisors and Leads to confirm assignments and approve schedule changes.
• Manage last-minute coverage requests and escalations with urgency and clarity.

• Communication & Coordination
• Serve as the primary contact for scheduling-related inquiries across teams.
• Communicate show assignments, call times, and expectations to crew clearly and promptly.
• Ensure all scheduled personnel are properly briefed and prepared prior to on-site or remote shifts.
• Collaborate with production, transmission, and operations partners to align staffing with workflow requirements.

• Documentation & Tracking
• Input and maintain accurate data in scheduling tools and internal platforms (e.g., Airtable, Monday.com, Slack).
• Track shift coverage, availability, and crew utilization.
• Contribute staffing details to run-of-shows, event trackers, calendars, and dashboards.
• Support post-event documentation by sharing resource insights and key learnings.

• Operational Support
• Attend pre-production and planning meetings to capture staffing requirements.
• Coordinate smooth shift handoffs between operators, crews, and control center teams.
• Monitor event schedules in real time and support adjustments as needed.
• Assist in incident response workflows when staffing or coverage issues arise.

• Process Improvement
• Identify scheduling bottlenecks and recommend process optimizations.
• Help develop and maintain documentation, runbooks, and standard operating procedures (SOPs).
• Collaborate with leadership to improve forecasting, utilization, and communication strategies.

Required Qualifications & Experience:

• 2–4 years of experience in scheduling, resource coordination, live event operations, or production management.
• Strong organizational and time-management skills with the ability to manage multiple schedules simultaneously.
• Excellent written and verbal communication skills across teams and stakeholders.
• Experience using scheduling or project management tools (e.g., Airtable, Monday.com, Smartsheet, Slack).
• Ability to make decisions and solve problems in real time under pressure.
• High attention to detail and commitment to accuracy.
• Ability to work flexible hours, including evenings, weekends, and holidays based on live event schedules.

Preferred Qualifications & Experience:

• Experience scheduling technical operators or production crews.
• Familiarity with live broadcast, control room, or streaming environments.
• Prior involvement in shift-based or incident-response operations.
• Background in developing or maintaining operational documentation or SOPs.
• Knowledge of transmission, media workflows, or live streaming pipelines.

Compensation:

This project-based role offers an hourly pay rate of $85/Hour.

Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.