Meetings & Events Operations Assistant

Job Title: Meetings & Events Operations Assistant

Management Level: 09 – Consultant

Location: India

Must have skills: Project Management

Good to have skills: Attention to detail, Collaboration, Problem-Solving

Job Summary:
The Meetings & Events Operations Assistant will play a critical role in the seamless execution of global meetings and events during the Meetings & Events Operations Lead maternity leave. Working closely with the M&E Global Lead, will help coordinate day-to-day operations, ensuring initiatives are delivered on time, within budget, and meet the highest quality standards. This role involves collaborating with MU leads, tracking milestones and dependencies, and managing risks to ensure successful event outcomes. The scope, timing, complexity, and nature of tasks will vary, requiring flexibility and adaptability to meet different project needs.

Roles & Responsibilities:
- Preparing the event approval deck – approval tracking

- Reviewing and advancing meeting request forms in Cvent - Planner/Customer Correspondence as needed

- Manage of M&E Market Monthly calls – drafting potential or agenda items for discussion

- Ventures & Acquisitions exception check

- Request/Manage of Ext Conf List + Approved Attendee lists

- Mobility dashboards / reports

- Reporting requests

- Quarterly check links on sites

- Taskforce Leads touchpoints - Taskforce Swap Survey

- Data privacy check of M&E files

- Cost estimates (hotel, air, tiered cities) - Air estimate calculator

Professional & Technical Skills:
Complexity (degree of difficulty of an assignment or the level of problem-solving assessment and resolution required, as measured by degree of problem-solving, strategic vs. routine focus, and stakeholder interactions (e.g. – Executives, Supervisor, etc.)):

• Requires analysis and solving of moderately complex problems. Typically creates new solutions, leveraging and, where needed, adapting existing methods and procedures.
• Requires understanding of the strategic direction set by senior management as it relates to team goals.
• Primary upward interaction is with direct supervisor or team leads. Generally, interacts with peers and/or management levels at a client and/or within Accenture.

Authority (power to influence or complete assignments independently, and ability to make decisions, as measured by latitude to devise work products or plans, reliance on instruction, and decision-making ability): requires minimal guidance when determining methods and procedures on new assignments.

Impact or Decision Impact (risk or consequences in the event of failure, as measured by range of expected impact such as within a team or across a team or area of responsibility and level of risk): decisions often impact the team in which they reside and occasionally impact other teams.

Scope (degree of accountability for assigned tasks, our clients and/or the organization, as measured by size of work effort and scale of entity and/or program): manages medium-small sized teams and/or work efforts (if in an individual contributor role) at a client or within Accenture.

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