Music Licensing Coordinator

Ubisoft, a global leader in gaming, is seeking a Music Licensing Coordinator for its International Headquarters in Montréal. This role is part of the Ubisoft Music team, which handles music supervision, licensing, publishing, and artistic partnerships. The coordinator will be responsible for acquiring music licenses and ensuring smooth execution across various projects, aligning with Ubisoft's musical needs. This involves collaborating with specialists, identifying rights holders, managing agreements, and building relationships with internal and external partners.

Must Have

• Collaborate closely with music licensing specialists to understand their needs and budgets, and share music research with external partners.
• Identify rights holders (publishers and record labels) of musical works, draft licensing proposals, and manage the process from initial outreach to final agreement.
• Track received agreements and licensing terms, and gather all related materials (audio files, lyrics, credits).
• Build trusted relationships with internal stakeholders (legal, marketing, production) and external partners (labels, publishers), and suggest new collaborators when relevant.
• Ensure accurate archiving of licenses in internal tracking tools, and coordinate with the administrative coordinator to support payment processing and contract finalization.
• Prior experience in a similar position within the music industry (record label, music publisher, rights management), the video game industry, or a related field (TV, film, etc.), ideally in an international environment.

Good to Have

• A genuine interest in video games and production environments is a plus.

Company Description

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Job Description

Based in Montréal and reporting to Ubisoft’s International Headquarters, you will join the Ubisoft Music team, which operates from Montréal, Paris, and Shanghai. This team brings together music supervision, music licensing, publishing, and artistic partnerships across the company.

You will be part of the Licensing division, whose mission is to integrate the best songs and music tracks into the heart of Ubisoft’s experiences!

Working alongside the existing Music Licensing Specialists, you will be responsible for coordinating the acquisition of music licenses and ensuring smooth execution across a wide variety of projects, in alignment with the musical needs of Ubisoft’s teams.

Key Responsibilities

• Collaborate closely with music licensing specialists to understand their needs and budgets, and share music research with external partners.
• Identify rights holders (publishers and record labels) of musical works, draft licensing proposals, and manage the process from initial outreach to final agreement.
• Track received agreements and licensing terms, and gather all related materials (audio files, lyrics, credits).
• Build trusted relationships with internal stakeholders (legal, marketing, production) and external partners (labels, publishers), and suggest new collaborators when relevant.
• Ensure accurate archiving of licenses in internal tracking tools, and coordinate with the administrative coordinator to support payment processing and contract finalization.

Qualifications

To thrive in this role, you bring prior experience in a similar position within the music industry (record label, music publisher, rights management), the video game industry, or a related field (TV, film, etc.), ideally in an international environment. You have:

• Strong knowledge and understanding of copyright related to music publishing and recording.
• Excellent interpersonal and communication skills, enabling you to engage confidently with stakeholders at all levels.
• Autonomy, attention to detail, and a proactive mindset, with the ability to contribute meaningful ideas to the team.
• Robust project management skills, including the ability to juggle multiple projects, bring structure and organization, and encourage collaboration.
• Solution-oriented thinking, with resilience in the face of challenges and change.
• Fluency in English, both written and spoken, essential for international collaboration.
• A genuine interest in video games and production environments is a plus.

Additional Information

Just a heads up: If you require a work permit, your eligibility may depend on your education and years of relevant work experience, as required by the government.

Skills and competencies show up in different forms and can be based on different experiences, that's why we strongly encourage you to apply even though you may not have all the requirements listed above.

At Ubisoft, we embrace diversity in all its forms. We’re committed to fostering an inclusive and respectful work environment for all. We know the importance of providing a pleasant interview experience, therefore if you need any accommodation, please let us know if there is anything we can do to facilitate the interview process