Music Licensing Coordinator

Based in Montréal, the Music Licensing Coordinator will join Ubisoft's International Headquarters Music team, operating from Montréal, Paris, and Shanghai. This role involves coordinating the acquisition of music licenses and ensuring smooth execution across various projects, aligning with Ubisoft's musical needs. The coordinator will work alongside Music Licensing Specialists, identifying rights holders, drafting proposals, managing agreements, and building relationships with internal and external partners to integrate the best songs and music tracks into Ubisoft's experiences.

Must Have

• Prior experience in music industry (record label, music publisher, rights management) or video game industry.
• Strong knowledge of copyright related to music publishing and recording.
• Excellent interpersonal and communication skills.
• Autonomy, attention to detail, and proactive mindset.
• Robust project management skills.
• Solution-oriented thinking and resilience.
• Fluency in English, both written and spoken.
• Ability to identify rights holders and manage licensing process.
• Ability to track agreements and gather materials.
• Ability to build relationships with stakeholders and partners.
• Ability to ensure accurate archiving of licenses and coordinate payment processing.

Good to Have

• Genuine interest in video games and production environments.

JOB DESCRIPTION

Based in Montréal and reporting to Ubisoft’s International Headquarters, you will join the Ubisoft Music team, which operates from Montréal, Paris, and Shanghai. This team brings together music supervision, music licensing, publishing, and artistic partnerships across the company.

You will be part of the Licensing division, whose mission is to integrate the best songs and music tracks into the heart of Ubisoft’s experiences!

Working alongside the existing Music Licensing Specialists, you will be responsible for coordinating the acquisition of music licenses and ensuring smooth execution across a wide variety of projects, in alignment with the musical needs of Ubisoft’s teams.

Key Responsibilities

• Collaborate closely with music licensing specialists to understand their needs and budgets, and share music research with external partners.
• Identify rights holders (publishers and record labels) of musical works, draft licensing proposals, and manage the process from initial outreach to final agreement.
• Track received agreements and licensing terms, and gather all related materials (audio files, lyrics, credits).
• Build trusted relationships with internal stakeholders (legal, marketing, production) and external partners (labels, publishers), and suggest new collaborators when relevant.
• Ensure accurate archiving of licenses in internal tracking tools, and coordinate with the administrative coordinator to support payment processing and contract finalization.

QUALIFICATIONS

To thrive in this role, you bring prior experience in a similar position within the music industry (record label, music publisher, rights management), the video game industry, or a related field (TV, film, etc.), ideally in an international environment. You have :

• Strong knowledge and understanding of copyright related to music publishing and recording.
• Excellent interpersonal and communication skills, enabling you to engage confidently with stakeholders at all levels.
• Autonomy, attention to detail, and a proactive mindset, with the ability to contribute meaningful ideas to the team.
• Robust project management skills, including the ability to juggle multiple projects, bring structure and organization, and encourage collaboration.
• Solution-oriented thinking, with resilience in the face of challenges and change.
• Fluency in English, both written and spoken, essential for international collaboration.
• A genuine interest in video games and production environments is a plus.