Office Admin Assistant

Join The Game! 

Leader in the development and publishing of games, Gameloft® has established itself as a pioneer in the industry, creating innovative gaming experiences for over 20 years. Gameloft creates games for all digital platforms, from mobile to cross-platform titles for PC and consoles. Gameloft operates its own established franchises such as Asphalt®, Dragon Mania Legends, Modern Combat and Dungeon Hunter and also partners with major rights holders including LEGO®, Universal, Illumination Entertainment, Hasbro®, Fox Digital Entertainment, Mattel®, Lamborghini®, and Ferrari®. Gameloft distributes its games in over 100 countries and employs 2,700 people worldwide. Every month, 55 million unique users can be reached by advertisers in Gameloft games with Gameloft for brands, a leading B2B offering dedicated to brands and agencies. Gameloft is a Vivendi company.  

All trademarks referenced above are owned by their respective trademark owners.

As a part of Admin division, your main missions consist of:

• To implement operations, policies and processes regarding office management;
• To support the whole Office Admin (OA) team and having an ear for listening our staff's idea and request;
• To maintain office daily services, assist company activities, events, contribute to create a good working environment for staff and keep a good image of the studio inside;

Reception

• Greet visitors and direct them to appropriate staff; answer incoming phone calls and transfer them to relevant staff;
• Prepare distribution the incoming and outgoing mails;
• Ensure the good condition and delivery of our consumable items (water, coffee machine, medicine chests in the studio);
• Coordinate the whole process of ordering overtime food;
• Advise to improve the office area, especially the common space;
• Manage the office supplies / stationeries stock and order;
• Prepare the phone and taxi voucher and track the taxi card usage;
• Coordinate your work with your Tea Lady, to manage the area and assets

Office Management

• Support by coordinating our needs/request for the maintenance, office equipment, office assets and facilities such as: electricity, machines, office furniture, facilities, air conditioners; meeting rooms, etc.;
• Support on OM team for business trips;
• Support to the Operative OM team by liaising with the building management, for facilities such as parking access, lift form for service and delivery, toilet maintenance etc.;
• Support about Team building's process, Entertainment Allowance, Extra Insurance claim;
• Maintain records for office space and office map;
• Coordinate the issuance of office assets for staff and visitors (access cards, printing name cards and standee, mugs, keys…);
• Monthly maintain an updated repertory list of vendors and general contacts.

Other Tasks

• Support on logistic for the company events, activities, contests, clubs as required;
• Follow up office contracts such as the insurance, rental contacts, etc.;
• Prepare the payment requests, scan invoices, record the monthly payments;
• Advise the management on changes or solutions to improve the office management when necessary;
• Support on OM team for other tasks, upon the actual adaption and readiness of the job holder;
• Assist on reporting process;
• Perform other ad hoc tasks as needed.

Knowledge

• Proficiency in MS Word, MS Excel, e-mail, internet, etc.;
• Good command of English in reading, writing, listening and speaking;
• Good knowledge of general administration and office protocol;
• Good knowledge of principles and practices of the company.

Skills

• Good organization skills;
• Strong communication and interpersonal skills;
• Good analytical and problem solving skills;
• Have a sense of creative ideas for improving office culture and facilities.

Attitude

• Good sense of responsibility and teamwork;
• Open to learn and to have a strong service mindset;
• Professional conduct with a flexible and versatile working way;
• Always positive and willing to help by improving the working environment with a “think out-of-the-box” eye.

Recruitment Process:

• (1) Screening call;
• (2) Test,
• (2) Interview;
• (3) Offer.

Work Location and Hours:

• Work location: 26 Ung Van Khiem, Binh Thanh District, Ho Chi Minh City.
• Work hours: 08:30 AM - 06:00 PM, Monday - Friday.

Why Join Gameloft?

• You want to work in an exceptional industry and create games downloaded more than 1 billion times per year.
• You want to be part of a talented and supportive team of pioneers who have a passion for creating video games.
• You want to contribute to a vibrant and dynamic atmosphere.
• You want to join a global company and meet great people around the world.
• You will work on an employment contract with competitive remuneration and benefits package.
• You are looking for a fun place to work in the heart of the city.

What We Offer:

• A dynamic workplace environment, with over 18 nationalities, where hundreds of world-renowned game titles were born.
• A range of well-being events and policies to support employees physically, mentally, and emotionally.
• An open-space office, a cafeteria, a terrace and a Gaming Area.
• Various training packages, including internal training, sponsorship training, and e-learning (iLearn, Udemy,...).
• Opportunities to collaborate and train with Gameloft worldwide experts and develop yourselves.
• An attractive monthly salary alongside Tet and other performance bonuses.
• Minimum 12 days of paid annual leave, plus 5 days of paid sick leave, Christmas leave, Birthday leave,...
• 100% coverage of mandatory insurance and extra healthcare insurance.
• A monthly allowance to support lunch meals and working-from-home electricity and Internet bills.
• Other benefits from one of the best employers in Vietnam.

What's more?

• Want to know more? Visit our websites:
  • Saigon Studio website
  • LinkedIn page
  • Facebook page

Due to the high number of applicants, we regret to inform you that only shortlisted candidates will be notified. Thank you for your understanding.