Operations and Process Specialist

1 Month ago • 3-5 Years

Job Summary

Job Description

The Operations and Process Specialist will support key operational tasks, ensuring accuracy and maintaining seamless processes. Responsibilities include data entry, system processing, and reconciliation of payslips, token grants, and vesting schedules. The specialist will also manage documents and data, follow workflows, identify process improvements, collaborate with teams, and generate reports. They will develop expertise in specific operational areas and stay updated with best practices. The ideal candidate is highly organized and process-driven. The role involves a collaborative environment with a focus on operational excellence. They will work closely with colleagues across various teams to ensure tasks are completed efficiently. This person will become a Subject Matter Expert (SME) in various operational processes over time.

Must have:

Bachelor’s degree in business administration, finance, or a related field.
3-5 years of experience in an operations or process-oriented role.
Strong understanding of payroll processes.
Exceptional attention to detail and a commitment to accuracy.
Strong organizational skills with the ability to manage multiple tasks.
A process-driven mindset with the ability to follow workflows.
Excellent communication and collaboration skills.
Proficiency in Microsoft Excel and other productivity tools.

Good to have:

Familiarity with compensation programs or payroll operations.
Experience working with cross-functional teams in a fast-paced environment.
Basic understanding of digital assets or blockchain technology.

Perks:

Remote-first work culture
Flexible working hours
Competitive salary
Competitive equity
Apple laptop

6 skills required

6 skills required for this role

Add these skills to join the top 1% applicants for this job

microsoft-excel

excel

communication

cross-functional

organisational-skills

ms-office

Job Details

About Toku

Toku is the leading provider of compliance infrastructure for crypto companies, enabling them to pay employees in tokens and stablecoins while staying compliant with state, federal, and international tax laws. Our growing client list includes 30% of the crypto companies listed on Robinhood.

Backed by $26M from leading investors including Blockchain Capital and Naval Ravikant, Toku is scaling rapidly to meet the demand for compliance solutions in the evolving regulatory environment. Read more about Toku in Fortune, Yahoo Finance, and CoinDesk.

To learn more, check our website.

About the role

We are looking for a dedicated and detail-oriented Operations and Process Specialist to join our

team. In this role, you will focus on supporting key operational tasks, ensuring accuracy, maintaining seamless, and timely processes across our core business operations.

The ideal candidate is highly organized, process-driven, and thrives in a collaborative, team-based environment. They will strive to achieve operational excellence and aspire to become a Subject Matter expert (SME) in various operational processes over time.

Responsibilities

Assist with data entry, system processing, and reconciliation of payslips, token grants, and vesting schedules.
Perform routine and ad hoc tasks to support the administration of compensation programs.
Upload and manage critical documents and data across platforms.
Follow established workflows meticulously to ensure data accuracy and compliance.
Identify areas for process improvement and collaborate with the team to implement enhancements.
Work closely with colleagues across various teams to ensure tasks are completed efficiently and meet high standards.
Provide operational support to the team and help balance workload demands during peak periods.
Maintain detailed records of tasks, workflows, and updates to ensure consistent and transparent operations.
Assist in generating periodic reports to track progress and identify process efficiencies.
Develop expertise in specific operational areas to become a go-to resource for the team.
Stay up-to-date with tools and best practices to enhance the quality of work over time.

Requirements

Bachelor’s degree in business administration, finance, accounting, or a related field.
3-5 years of experience in an operations or process-oriented role, preferably in the payroll or finance industry.
Strong understanding of payroll processes, including data entry, reconciliation, and reporting.
Exceptional attention to detail and a commitment to accuracy.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
A process-driven mindset with the ability to follow established workflows.
Excellent communication and collaboration skills.
Proficiency in Microsoft Excel and other productivity tools.
Self-motivated and eager to learn and grow into a Subject Matter Expert (SME) role.

Nice to Have

Familiarity with compensation programs or payroll operations is a plus.
Experience working with cross-functional teams in a fast-paced environment.
Basic understanding of digital assets or blockchain technology is an advantage but not required.

Benefits and Compensation

Remote-first work culture
Flexible working hours
Competitive salary
Competitive equity
Apple laptop

Toku is an equal opportunity employer, and we are committed to being a diverse team that reflects a broad range of background, thought, and experience. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, age, national origin, status as an individual with a disability, status as protected veteran, or any other legally protected characteristics. Women, minorities, LGBTQ+, and people from underrepresented backgrounds are strongly encouraged to apply.

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