Workplace Services and Experience Coordinator

We are seeking an organized Workplace Services and Experience Coordinator to manage daily tasks, projects, and programs across our Workplace Services team. This role supports various functions including Operations/Facilities, Food, Travel, Front of House, Events, and Desk Admins. The coordinator will champion Jane Street's culture, ensuring an engaging and supportive workplace. Responsibilities include project oversight, vendor collaboration, process improvement, and supporting the New York team with occasional global involvement.

Must Have

• Assist with shared calendar management and updating
• Manage content for internal global meetings and notes
• Track milestones and deliverables for projects
• Organize team events and support employee community groups
• Support internal communications within the team and firm
• Support desk moves and floor openings
• Keep internal Workplace Services pages up to date
• Create consistent onboarding documents for new hires
• Support various Workplace Services teams as needed
• Monitor other teams' work for collaboration opportunities
• Bachelor’s degree
• 2+ years of experience in administration or project management
• Skilled with Google Workspace

Good to Have

• Previous experience with Jira

About the Position

We are looking for an organized Workplace Services and Experience Coordinator to manage a variety of daily tasks, projects, and programs across our Workplace Services team. Our team is broad in scope and includes members of Operations/Facilities, Food, Travel, Front of House, Events, and Desk Admins, each performing functions necessary to support the firm.

As a member of our Workplace Services team, you will champion the culture of Jane Street. We work hard to create and maintain a workplace environment where all employees feel engaged and equipped to do a great job, and visitors feel cared for. You will be central to helping our team achieve this atmosphere.

You will focus on supporting the team in identifying and overseeing a variety of projects and tasks from idea to implementation, collaborating with internal teams and external vendors to ensure smooth execution and help improve our processes. These projects will largely support our New York team, but may occasionally involve projects with our other offices worldwide.

Responsibilities of this role might include:

• Assisting with shared calendar management, maintenance, and updating
• Helping manage content for internal global meetings; taking and managing meeting notes
• Assisting in tracking milestones and deliverables for local and global projects
• Helping organize team events and supporting the execution of employee community group events
• Supporting internal communications, both within the Workplace Services team, and from the team to the broader firm
• Supporting desk moves and floor openings
• Keeping internal Workplace Services pages up to date, and aligning globally where possible
• Creating onboarding documents that ensure consistency across all areas of the team during a new hire onboarding period
• Jumping in and supporting the different teams within Workplace Services (Operations, Food, Travel, Front of House, Events, and Desk Admins) as needed
• Keeping an eye on what other teams outside of Workplace Services are working on, what is new, and thinking about how we can assist

About You

• Have a bachelor’s degree and 2+ years of experience in administration or project management
• Proactive and self-motivated with strong organizational skills and attention to detail
• Interested in understanding and improving processes
• Able to handle competing priorities in a challenging, fast-paced environment
• Strong analytical thinker and problem-solver
• Approachable and humble about what you do and don’t know; not afraid to ask for help
• Strong written and verbal communicator with great people skills
• Have a positive, professional attitude and presence
• Skilled with Google Workspace
• Previous experience with Jira is a plus

If you're a recruiting agency and want to partner with us, please reach out to agency-partnerships@janestreet.com.