Accounts Payable Manager

23 Minutes ago • 5 Years + • $85,000 PA - $110,000 PA

Job Summary

Job Description

Flow is seeking an experienced Accounts Payable Supervisor to oversee the accounts payable process, ensuring accurate and timely processing of invoices, payments, and expense reports. This role involves collaborating with finance teams and vendors, managing relationships, reconciling transactions, and implementing process improvements. The supervisor will also maintain accurate records and support audits, contributing to efficient financial operations within a company focused on reimagining living and community experiences.
Must have:
  • Ensure accurate and timely processing of invoices, expense reports, and payments.
  • Review and approve invoices, ensuring appropriate coding, documentation, and authorization.
  • Manage vendor relationships, including inquiries, discrepancies, and payment terms.
  • Reconcile accounts payable transactions and resolve discrepancies.
  • Monitor and maintain accurate records of accounts payable transactions.
  • Develop and implement accounts payable processes, procedures, and controls.
  • Collaborate with the finance team for accurate accruals, month-end closing, and financial reporting.
  • Stay updated with accounting regulations and best practices, recommending improvements.
  • Provide support during internal and external audits.
  • Coordinate with property management teams to resolve tenant billing and collection issues.
Good to have:
  • Experience with Yardi software.
  • Professional certifications such as Certified Accounts Payable Professional (CAPP) or Certified Management Accountant (CMA).
Perks:
  • Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
  • Paid time off and 13 paid holidays
  • 401(k) retirement plan
  • Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
  • Access to HSA-compatible plans
  • Pre-tax commuter benefits
  • Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings

Job Details

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

We are seeking an experienced Accounts Payable Supervisor who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.

Responsibilities

  • Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures
  • Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment
  • Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable
  • Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders
  • Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation
  • Develop and implement accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations
  • Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable
  • Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable
  • Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries
  • Coordinate with property management teams to resolve tenant billing and collection issues

Ideal Background

  • Bachelor's degree in accounting, finance, or a related field
  • Minimum 5 years of experience in accounts payable
  • In-depth knowledge of accounts payable principles, practices, and regulations
  • Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel
  • Strong analytical and problem-solving skills, with keen attention to detail
  • Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
  • Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors
  • Experience with Yardi software is preferred
  • Professional certifications such as Certified Accounts Payable Professional (CAPP) or Certified Management Accountant (CMA) a plus

Benefits

  • Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
  • Paid time off and 13 paid holidays
  • 401(k) retirement plan
  • Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
  • Access to HSA-compatible plans
  • Pre-tax commuter benefits
  • Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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