Admin Coordinator (Night Shift)

At Rockstar Games, we create world-class entertainment experiences.

Become part of a team working on some of the most rewarding, large-scale creative projects to be found in any entertainment medium - all within an inclusive, highly-motivated environment where you can learn and collaborate with some of the most talented people in the industry.

Rockstar India is on the lookout for a talented Admin Coordinator who possesses an eye for detail and thrives in a fast-paced environment.

This is a full-time, in-office position based in Rockstar’s large game development studio.

WHAT WE DO

• We are a busy and organized team who ensure the smooth running of the day-to-day operations of the Studio.
• We support the Company’s goals and values, demonstrating them in all work activities and interactions.
• We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

RESPONSIBILITIES

• Provide administrative support to the Studio and Managers, HR, Workplace Services and Senior Management as required.
• Coordinate business travel and hospitality arrangements for the Studio and visitors.
• Coordinate transport arrangements for the studio including airport pick-up and drop-off services for business travelers and those working late-night hours at the studio.
• Serves as the first point of contact for all transportation-related assistance to employees.
• Maintain daily, weekly, and monthly transport tracking records.
• Ensure adherence to company transport policies and government regulations.
• Coordinate and maintain relationships with travel and accommodation service providers.
• Maintain and update the travel calendar, travel spreadsheet, and studio movements.
• Welcome visitors and provide tours when necessary.
• Maintain administration processes and procedures, including visitor, studio access and NDAs.
• Maintain and organize files and records using effective filing systems.
• Provide accounts payable support, including preparing expense reports via Concur, reviewing invoices, and processing purchase orders.
• Assist with projects and activities as needed.
• Support internal events and employee-related activities.
• Provide coverage for essential responsibilities within the Admin Team as required.
• Handle incoming calls and visitors.
• Track, order, and oversee meal planning for the development team.
• Organize and handle the office library.

QUALIFICATIONS

• 5+ years’ experience in an Admin Coordinator role
• High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
• Competent in responding to urgent requests, demonstrating flexibility, and adhering to deadlines.
• Willingness to work overtime as needed.
• Proximity to the office is required.

SKILLS

• Highly self-motivated and proactive with ability to work both with minimal supervision and as part of a team environment.
• Proficient in working quickly and effectively in a dynamic environment while remaining composed and graceful.
• Excellent organizational skills and attention to detail.
• Experience in booking corporate travel.
• Strong emphasis on customer service with the ability to handle expectations appropriately.

PLUSES

Please note that these are desirable skills and are not required to apply for the position.

• Experience in the Creative Industries including video games, film, television and music.
• Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
• Proficient in utilizing JDE systems, office management systems and procedures.

HOW TO APPLY

Please apply with a resume and cover letter demonstrating how you meet the skills above. If we would like to move forward with your application, a Rockstar recruiter will reach out to you to explain next steps and guide you through the process.

Rockstar is proud to be an equal opportunity employer, and we are committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.

If you’ve got the right skills for the job, we want to hear from you. We encourage applications from all suitable candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, race, or any other protected category.