Admin Coordinator (with Front Desk Support)

This role provides general administrative and office support, ensuring smooth daily operations. Key responsibilities include assisting with filing, reports, correspondence, document organization, and coordinating office supplies and maintenance. The Admin Coordinator will also support scheduling meetings, handle internal communication, greet visitors at the front desk, manage phone calls, emails, and mail, and maintain a welcoming reception area. This position supports management and the operations team with various administrative tasks.

Must Have

• Bachelor's degree in Business Administration or a related field.
• 1-3 years of experience in administration or office coordination.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and prioritize in a fast-paced environment.
• Professional appearance and customer-oriented attitude.

Good to Have

• Experience handling office budgets.
• Knowledge of basic procurement or vendor management.
• Familiarity with event or meeting coordination.
• Ability to handle confidential information with discretion.
• Experience using Microsoft Teams, SharePoint, or similar tools.
• Strong problem-solving and multitasking abilities.
• Positive attitude, flexibility, and a proactive approach to work.

##### Project description

OPR

##### Responsibilities

• Provide general administrative and office support to ensure smooth daily operations.
• Assist with filing, reports, correspondence and document organization.
• Coordinate office supplies, maintenance, and vendor requests.
• Support scheduling meetings and internal communication.
• Greet and assist visitors at the front desk in a professional manner.
• Handle phone calls, emails, and incoming/outgoing mail.
• Maintain a neat and welcoming reception area.
• Support the management and the operations team in any required administrative tasks.

##### Skills

Must have

• Bachelor's degree in Business Administration or a related field.
• 1-3 years of experience in administration or office coordination (experience at the front desk is an advantage).
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and prioritize in a fast-paced environment.
• Professional appearance and customer-oriented attitude.

Nice to have

• Experience handling office budgets.
• Knowledge of basic procurement or vendor management.
• Familiarity with event or meeting coordination.
• Ability to handle confidential information with discretion.
• Experience using Microsoft Teams, SharePoint, or similar tools.
• Strong problem-solving and multitasking abilities.
• Positive attitude, flexibility, and a proactive approach to work.

##### Other

Languages

English: A1 Beginner

Seniority

Junior