Job Description
This Admin Support role involves managing travel arrangements, coordinating with building administration, and disseminating memos. The position requires providing comprehensive administrative, secretarial, and clerical support, including maintaining organized filing and inventory systems for company assets and supplies. Key responsibilities also include handling incoming and outgoing mail, assisting with company event planning, and performing other assigned duties. Candidates should have 2-5 years of relevant experience, a background in travel or hospitality, excellent communication skills, and proficiency in Microsoft Office.
Must Have:
- Manages travel desk function: flight, hotel, ground transportation and relevant insurance bookings.
- Coordinate with building administration regarding building memos and policies.
- Ensure all building memos are disseminated promptly to all employees.
- Provide administrative, secretarial, and clerical support to employees.
- Maintain an organized filing and tracking system for all company files and equipment.
- Keep and organize inventory system for company supplies.
- Track, receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages for pick-up.
- Assist with company events planning and implementation.
- Other reasonable duties that may be assigned.
Description
Duties and responsibilities:
- Manages travel desk function: flight, hotel, ground transportation and relevant insurance bookings.
- Coordinate with building administration regarding building memos and policies.
- Ensure all building memos are disseminated promptly to all employees.
- Provide administrative, secretarial, and clerical support to employees.
- Maintain an organized filing and tracking system for all company files and equipment.
- Keep and organize inventory system for company supplies.
- Track, receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages for pick-up.
- Assist with company events planning and implementation.
- Other reasonable duties that may be assigned.
Job Requirements:
- Bachelor’s degree or equivalent experience
- 2-5 years of relevant experience
- Travel or hospitality industry background
- Excellent oral and written communication skills
- Proficient in Microsoft Office
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