Admin to CEO

FutureWorks Media is seeking a highly organized, proactive, and dynamic Admin Assistant to the CEO. This role involves providing comprehensive support to the CEO in a high-growth, fast-paced environment. Key responsibilities include managing the CEO's calendar, appointments, travel, and correspondence, as well as preparing documents and acting as a liaison. The position requires exceptional communication, attention to detail, and discretion in handling sensitive information, ensuring the smooth operation of daily activities.

Must Have

• Manage CEO’s calendar, appointments, travel, and correspondence
• Prepare and review documents, presentations, and reports
• Act as a liaison between CEO and internal/external stakeholders
• Coordinate executive meetings, board sessions, and leadership events
• Handle confidential information with discretion
• Support project management initiatives and track progress
• Conduct research and compile data for decision-making
• Draft communications, memos, and briefing materials
• Assist in monitoring operational performance and follow up on deliverables
• Represent the CEO’s office with professionalism and integrity
• Bachelor’s degree in Business Administration, Management, or related field
• Minimum of 5–8 years’ experience in executive or senior administrative support, preferably at the C-suite level
• Excellent communication, writing, and interpersonal skills
• Strong organizational and time-management abilities with keen attention to detail
• High level of discretion and professionalism in handling sensitive information
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with collaboration tools (Teams, Slack, Asana, etc.)
• Ability to work independently, anticipate needs, and take initiative

Good to Have

• Master’s degree in Business Administration, Management, or related field
• Proactive approach
• Detail-oriented
• Adaptable to fast-paced environments
• Problem-solver
• Strong interpersonal skills

Job description

We at FutureWorks Media are seeking a highly organized, proactive, and dynamic Admin Assistant to the CEO. In this role, you will be responsible for providing comprehensive support to the CEO in a high-growth, fast-paced environment. This position requires exceptional communication skills, attention to detail and the ability to handle sensitive information with discretion. You will play a critical role in ensuring the smooth operation of the CEO's daily activities, including scheduling and correspondence.

Job requirements

• Manage and maintain the CEO’s calendar, appointments, travel arrangements, and correspondence.
• Prepare and review documents, presentations, and reports for executive meetings and external engagements.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring timely and accurate communication.
• Coordinate executive meetings, board sessions, and leadership events — including agenda preparation, minute-taking, and follow-up actions.
• Handle confidential information with discretion and maintain strict confidentiality in all matters.
• Support project management initiatives and track progress on key organizational priorities.
• Conduct research and compile data to support executive decision-making and strategic planning.
• Draft communications, memos, and briefing materials on behalf of the CEO.
• Assist in monitoring operational performance and follow up on deliverables from senior management.
• Represent the CEO’s office with professionalism and integrity, both internally and externally.

Required Qualification:

• Bachelor’s degree in Business Administration, Management, or related field (Master’s preferred).
• Minimum of 5–8 years’ experience in executive or senior administrative support, preferably at the C-suite level.
• Excellent communication, writing, and interpersonal skills.
• Strong organizational and time-management abilities with keen attention to detail.
• High level of discretion and professionalism in handling sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (Teams, Slack, Asana, etc.).
• Ability to work independently, anticipate needs, and take initiative.

Key Attributes:

• Proactive: Takes initiative and anticipates the needs of the CEO before they arise.
• Detail-oriented: Pays close attention to details, ensuring accuracy and thoroughness in all tasks.
• Adaptable: Able to work in a fast-paced, ever-changing environment.
• Problem-solver: Can think critically and provide solutions to challenges that may arise.
• Strong Interpersonal Skills: Ability to work well with a diverse group of people and maintain positive relationships.