Personal Admin Assistant

This role is for a Personal Admin Assistant to support the CEO with household-related tasks, family travel arrangements, and daily personal coordination. It is not office-based, focusing on managing the CEO’s home operations and personal administrative management, including household coordination, personal and family support, and administrative tasks.

Must Have

• Support CEO with household tasks and personal coordination
• Manage family travel arrangements
• Oversee household activities, cleanliness, and maintenance
• Coordinate with household staff, vendors, and service providers
• Handle personal errands, shopping, and appointments
• Manage personal payments, bills, and record keeping
• Bachelor’s degree in Business Administration or related field
• Prior experience as a personal/admin assistant or household coordinator
• Strong organizational and multitasking skills
• Maintain confidentiality and discretion
• Proficiency in travel arrangements and documentation
• Proactive, detail-oriented, adaptable, and a problem-solver
• Strong interpersonal skills

We are looking for a reliable and organized Personal Admin Assistant to support the CEO with household-related tasks, family travel arrangements, and daily personal coordination. This role is not office-based and focuses on managing the CEO’s home operations and personal administrative management.

Job requirements

Household Coordination

• Oversee day-to-day household activities and ensure smooth functioning.
• Conduct routine checks of household cleanliness and maintenance (including supervising maid/cleaning schedules).
• Coordinate with household staff, vendors, and service providers as required.
• Assist in managing household purchases, deliveries, and inventories.

Personal & Family Support

• Plan, book, and manage travel arrangements for the CEO and family (tickets, hotels, itineraries, transportation).
• Handle personal errands, shopping, and appointments.
• Assist with family event coordination, bookings, and reservations.
• Maintain personal documents, reminders, and schedules.

Administrative Tasks

• Handle personal payments, bills, and basic record keeping.
• Maintain organized files and documentation related to household and family needs.
• Track and follow up on tasks assigned by the CEO for home or personal matters.
• Coordinate logistics related to personal projects and activities.

Required Qualification:

• Bachelor’s degree in Business Administration, Management, or related field (Master’s preferred).
• Prior experience as a personal assistant, household coordinator, admin assistant, or similar role.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and discretion at all times.
• Comfortable working from the CEO’s residence as required.
• Proficiency in handling travel arrangements and basic documentation.
• Responsible, trustworthy, and proactive.

Key Attributes:

• Proactive: Takes initiative and anticipates the needs of the CEO before they arise.
• Detail-oriented: Pays close attention to details, ensuring accuracy and thoroughness in all tasks.
• Adaptable: Able to work in a fast-paced, ever-changing environment.
• Problem-solver: Can think critically and provide solutions to challenges that may arise.
• Strong Interpersonal Skills: Ability to work well with a diverse group of people and maintain positive relationships.