Administrative Assistant

Uniphore is seeking a highly organized and proactive Administrative Assistant to support four senior leaders within its Sales organization. This role is crucial for maintaining operational efficiency, involving complex calendar management, meeting coordination, and travel arrangements. The assistant will also handle expense reports and support special projects, partnering closely with internal teams like Workplace and Operations. The ideal candidate will thrive in a fast-paced environment, anticipate needs, and ensure seamless logistics, enabling leaders to focus on driving business outcomes. This position offers a chance to make an immediate impact and work cross-functionally.

Must Have

• Manage complex calendars for four Sales leaders, including scheduling internal and external meetings.
• Coordinate meeting logistics: book conference rooms, arrange food and refreshments, prepare materials, and ensure smooth execution.
• Partner proactively with the Workplace team to reserve space, order supplies, and support on-site needs.
• Book domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Process and track expense reports in compliance with company policies.
• Serve as the primary point of contact for scheduling requests and operational questions.
• Support special projects, team events, and offsites as needed.
• Maintain confidentiality, professionalism, and a high level of accuracy at all times.
• 3+ years of experience supporting multiple leaders, ideally within a fast-paced sales or revenue organization.
• Strong organizational and time-management skills with the ability to handle competing priorities.
• Excellent communication skills and a service-oriented mindset.
• Experience coordinating travel, expenses, and meeting logistics.
• Proficiency with calendar management tools (Google Calendar, Outlook), expense systems, and productivity tools.
• Ability to anticipate needs and respond quickly in a dynamic environment.
• A collaborative, solutions-driven approach and comfort working with multiple stakeholders.

Perks & Benefits

• Annual incentive opportunity based on target achievement
• Pre-IPO stock options
• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) with a match
• Generous paid time off
• Paid holidays
• Paid day off for your birthday
• Other paid leave policies to support employees through all phases of life

About the Role

We’re looking for a highly organized and proactive Administrative Assistant to support four senior leaders within our Sales organization. In this role, you’ll be the operational backbone that keeps calendars running smoothly, meetings on track, and day-to-day logistics handled with precision. You’ll partner closely with internal teams, especially Workplace and Operations, to ensure seamless coordination across schedules, travel, expenses, and events. This is an excellent opportunity for someone who thrives in a fast-paced environment, anticipates needs, and enjoys creating structure that enables leaders to stay focused on driving the business forward.

What You’ll Be Doing

• Manage complex calendars for four Sales leaders, including scheduling internal and external meetings.
• Coordinate meeting logistics: book conference rooms, arrange food and refreshments, prepare materials, and ensure smooth execution.
• Partner proactively with the Workplace team to reserve space, order supplies, and support on-site needs.
• Book domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Process and track expense reports in compliance with company policies.
• Serve as the primary point of contact for scheduling requests and operational questions.
• Support special projects, team events, and offsites as needed.
• Maintain confidentiality, professionalism, and a high level of accuracy at all times.

What We’re Looking For

• 3+ years of experience supporting multiple leaders, ideally within a fast-paced sales or revenue organization.
• Strong organizational and time-management skills with the ability to handle competing priorities.
• Excellent communication skills and a service-oriented mindset.
• Experience coordinating travel, expenses, and meeting logistics.
• Proficiency with calendar management tools (Google Calendar, Outlook), expense systems, and productivity tools.
• Ability to anticipate needs and respond quickly in a dynamic environment.
• A collaborative, solutions-driven approach and comfort working with multiple stakeholders.

Why You’ll Love This Role

• You’ll be a key partner to senior leaders and make an immediate impact.
• You’ll work cross-functionally with Sales, Workplace, and Operations teams.
• You’ll join a team that values efficiency, reliability, and strong communication.

Hiring Range:

$79,300 - $109,050 - for Primary Location of USA - NY - New York

The specific rate will depend on the successful candidate's qualifications and prior experience.

In addition to competitive base pay, this position also includes an annual incentive opportunity based on target achievement, pre-IPO stock options, benefits including medical, dental, vision, 401(k) with a match, and more, plus generous paid time off, paid holidays, paid day off for your birthday and other paid leave policies to support employees through all phases of life.

Location preference:

USA - NY - New York

Uniphore is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, disability, veteran status, and other protected characteristics.

For more information on how Uniphore uses AI to unify—and humanize—every enterprise experience, please visit www.uniphore.com.