Administrative Assistant, Marketing Strategy

Republic Records is seeking an Administrative Assistant to support a high-level executive in the Marketing Strategy team. This role involves providing comprehensive administrative and operational support, including managing complex schedules, coordinating domestic and international calls, processing expenses, and booking frequent travel. The assistant will also track departmental budgets, process invoices, manage project deadlines, assist with event planning, and create visual marketing presentations and sales reports. The ideal candidate will have at least one year of relevant experience, a Bachelor's degree, and proficiency in various software.

Must Have

• Provide administrative and operational support
• Manage complex and fluctuating schedules, including scheduling meetings and coordinating calls
• Process travel & entertainment expenses
• Coordinate and book complex and frequent travel; prepare itineraries
• Track departmental budgets and process invoices
• Coordinate incoming meeting requests and prioritize
• Manage project deadlines, including keeping organized status reports
• Assist with organizing meetings and event planning
• Design and create visual marketing presentations and decks
• Build sales reports for internal tracking
• Track release updates, charts and consumption for the department
• At least one (1) year with relevant administrative experience
• Bachelor’s degree in Music, Business, Communications or relevant field specifically having experience in Hip-Hop / R&B
• Experience booking flight travel and processing expense reports
• Ability to interact comfortably and effectively with employees at all levels
• Highly organized and forward-thinking
• Proficiency in Excel, PowerPoint, Keynote and Canva

Good to Have

• Previous experience working with a music label or public relation firm

Perks & Benefits

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

Republic Records is hiring for an Administrative Assistant to support a high-level executive in the company’s Marketing Strategy team. The ideal candidate will have experience supporting an SVP level or higher and have great judgment with discretion and confidentiality.

How you’ll CREATE:

• Provide administrative and operational support
• Manage complex and fluctuating schedules, including scheduling meetings, coordinating calls – both domestic and international, prioritizing calendars and follow up
• Process travel & entertainment expenses
• Coordinate and book complex and frequent travel; prepare itineraries
• Track departmental budgets and process invoices
• Coordinate incoming meeting requests and prioritize
• Manage project deadlines, including keeping organized status reports
• Assist with organizing meetings and event planning
• Design and create visual marketing presentations and decks
• Build sales reports for internal tracking
• Track release updates, charts and consumption for the department

Bring your VIBE:

• At least one (1) year with relevant experience working an administrative or similar role
• Bachelor’s degree in Music, Business, Communications or relevant field specifically having experience in Hip-Hop / R&B.
• Experience booking flight travel and processing expense reports
• Previous experience working with a music label or public relation firm, preferred
• Ability to interact comfortably and effectively with employees of our company at all levels
• Must be highly organized and forward-thinking
• Proficiency in Excel, PowerPoint, Keynote and Canva

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

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