Administrative Coord, Distribution Mexico

The Administrative Coordinator provides essential support for the TV distribution team, managing administrative processes and daily activities. This role involves monitoring performance metrics, coordinating campaigns with the sales team, preparing various reports, and handling contracts and commercial proposals. The coordinator also manages schedules, meetings, and travel logistics, ensuring smooth operations and effective communication across multiple internal and external teams.

Must Have

• Monitor performance metrics for original productions
• Follow up on campaigns and channel them to the sales team
• Develop relationships and work collaboratively with other SPT teams
• Prepare weekly sales reports, indicators, and results
• Manage contracts, quotations, and commercial proposals
• Manage administration, renewal and renegotiation of contracts
• Manage schedule, meetings, calls, and coordination of appointments
• Prepare and follow up on reports, minutes, presentations, and administrative documentation
• Organize and maintain physical and digital information archives
• Coordinate travel logistics, internal events, and corporate activities

Title: Administrative Coordinator

Location: México

Division/Dept: SPT Distribution – México

General Summary:

• The Administrative Coordinator provides support in all administrative processes and activities relating to the day-to-day execution of the TV distribution team.

Responsibilities:

• Monitor performance metrics for original productions.
• Follow up on campaigns and channel them to the sales team. Develop relationships and work collaboratively with other SPT teams: Production, Global Productions, Finance, Sales Planning, Business Affairs, P&O, Creative Services, Marketing, Scheduling, Operations and PR in LatAm, Brazil and Mexico to ensure communication, collaboration and coordination are met.
• Prepare weekly sales reports, indicators, and results.
• Manage contracts, quotations, and commercial proposals. With the support of the Sales Team, manages administration, renewal and renegotiation of contracts.
• Manage schedule, meetings, calls, and coordination of appointments with clients and suppliers.
• Prepare and follow up on reports, minutes, presentations, and administrative documentation.
• Organize and maintain physical and digital information archives.
• Coordinate travel logistics, internal events, and corporate activities.

Required Skills and Experience

• 3 to 5 years of experience in the media/entertainment industry
• Bachelor’s degree in Communication, Administration, Marketing
• Proficient in Microsoft Office Programs: Solid Computer Skills

Knowledge of:

• Both Spanish and English with oral fluency and solid written capability
• Market and Industry conditions of Mexico

Skill In:

• Organization, attention to detail, and the ability to work on multiple projects.
• Proactive and service oriented
• Time management skills
• Effective Communication
• Presentation skills
• Critical and analytical thinking
• Team player, create and maintain a positive working environment

#LI-NT1