Assistant Manager, Corporate Secretarial Services

As an Assistant Manager, Corporate Secretarial Services at IQ-EQ, you will manage all company secretarial matters for a client portfolio, including fund structures and corporate entities. Your responsibilities will encompass ensuring compliance with Singapore Companies Act, handling company incorporations, filing statutory documents with ACRA, maintaining registers, and coordinating board meetings. You will also provide corporate governance advisory, review junior team members' work, and liaise with various stakeholders, ensuring timely and professional client communication.

Must Have

• Manage full spectrum of corporate secretarial duties for fund structures and corporate entities.
• Ensure compliance with Singapore Companies Act and statutory requirements.
• Handle incorporation of new companies and other entities.
• Prepare and file statutory documents with ACRA.
• Maintain statutory registers and minute books.
• Coordinate board and shareholder meetings, draft agendas, minutes, and resolutions.
• Attend and conduct board meetings.
• Provide advisory support on corporate governance and regulatory matters.
• Review work prepared by junior team members.
• Liaise with clients, auditors, legal advisors, and regulatory authorities.
• Support client onboarding.
• Experience in organizing and conducting board meetings and drafting minutes.
• Well-versed in Bizfile, E-stamping, CAS system, and Microsoft Office applications.
• Serve as the primary point of contact for assigned clients.
• Advise clients on corporate governance, compliance obligations, and regulatory changes.
• Liaise with auditors, legal counsel, tax advisors, and regulatory bodies.
• Degree in Business Administration, Law, or a related discipline.
• Minimum 5 years of relevant experience in corporate secretarial services.
• Conversant with the Singapore Companies Act and the Variable Capital Companies Act.
• Ability to work independently with minimum supervision and as part of a team.
• Accountability and proactive and good communication skills.
• Excellent written and verbal communication skills.
• Detail-oriented, proactive, and able to manage multiple deadlines.

Good to Have

• ICSA qualification or equivalent is preferred.

Perks & Benefits

• Comprehensive remuneration and pension
• Private health and dental cover
• Life assurance
• 25 days paid annual leave plus all statutory public holidays
• Maternity and paternity leave
• Education leave
• Flexible working arrangements

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.

You will be responsible for all company secretarial matters relating to a portfolio of clients.

What you’ll do

• Manage full spectrum of corporate secretarial duties for fund structures (e.g., VCCs, LPs, SPVs) and corporate entities.
• Ensure compliance with the Singapore Companies Act and other relevant statutory requirements.
• Handle incorporation of new companies, registration of branches and other entities.
• Prepare and file statutory documents (e.g., annual returns, resolutions, changes in officers/shareholders) with ACRA
• Maintain statutory registers and minute books in accordance with ACRA requirements
• Coordinate board and shareholder meetings, including drafting agendas, minutes, and resolutions.
• Attend and conduct board meetings where required, and draft accurate and timely board minutes.
• Provide advisory support on corporate governance and regulatory matters.
• Review work prepared by junior team members and provide guidance and mentorship.
• Liaise with clients, auditors, legal advisors, and regulatory authorities.
• Support client onboarding
• Experience in organizing and conducting board meetings and drafting minutes.
• Well-versed in Bizfile, E-stamping, CAS system and Microsoft office applications.
• Serve as the primary point of contact for assigned clients, ensuring timely and professional communication.
• Advise clients on corporate governance, compliance obligations, and regulatory changes.
• Liaise with auditors, legal counsel, tax advisors, and regulatory bodies as needed.

What we offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Wellbeing: additional social benefits such as private health and dental cover, life assurance and etc
• Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays
• Maternity and paternity leave, education leave and etc
• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements.

Qualifications

• Degree in Business Administration, Law, or a related discipline.
• ICSA qualification or equivalent is preferred.
• Minimum 5 years of relevant experience in corporate secretarial services, especially in the areas of funds and special purpose vehicles.
• Conversant with the Singapore Companies Act and the Variable Capital Companies Act as appropriate.
• Ability to work independently with minimum supervision and as part of a team in a fast-paced
• Accountability and proactive and good communication skills.
• Excellent written and verbal communication skills.
• Detail-oriented, proactive, and able to manage multiple deadlines.

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.