Document Controller

AECOM is seeking a meticulous and experienced Document Controller with a strong background in aviation or large infrastructure projects. This role involves establishing, maintaining, and managing comprehensive document control systems, ensuring all project documentation is accurately recorded, stored, and distributed. The ideal candidate will implement and enforce document numbering, version control, and filing protocols, manage EDMS, and ensure compliance with industry standards and regulatory requirements throughout the project lifecycle.

Must Have

• Minimum 7 years in document control, preferably in aviation or large infrastructure projects.
• Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent experience).
• Establish, maintain, and manage document control systems.
• Ensure accurate recording, storage, and distribution of project documentation.
• Implement and enforce document numbering, version control, and filing protocols.
• Manage electronic document management systems (EDMS).
• Ensure compliance with industry standards, regulatory requirements, and project guidelines.
• Conduct regular audits of document control processes.
• Support quality assurance teams with documentation.
• Act as primary contact for document-related queries.
• Generate regular reports on document status.

Good to Have

• Certification in quantity surveying or cost management (e.g., RICS, CIQS, or equivalent).
• Experience in managing cost control for live environments, such as operational airports or malls.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and negotiation abilities to manage stakeholders and contractors.

Perks & Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• Life insurance
• AD&D benefits
• Disability benefits
• Paid time off
• Leaves of absences
• Voluntary benefits
• Perks
• Flexible work options
• Well-being resources
• Employee assistance program
• Business travel insurance
• Service recognition awards
• Retirement savings plan
• Employee stock purchase plan

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Job Summary

We are seeking a meticulous and experienced Document Controller with a strong background in aviation or large infrastructure projects. The ideal candidate will have a proven track record of managing complex documentation workflows, ensuring compliance with industry standards, and supporting multidisciplinary teams in high-pressure environments. This role is critical to maintaining the integrity, accessibility, and security of project documentation throughout its lifecycle.

Key Responsibilities

• Establish, maintain, and manage document control systems for aviation or large infrastructure projects.
• Ensure all project documentation (e.g., drawings, contracts, specifications, reports) is accurately recorded, stored, and distributed.
• Implement and enforce document numbering, version control, and filing protocols in line with company and client requirements.
• Manage electronic document management systems (EDMS) to facilitate efficient document retrieval and sharing.
• Ensure all documentation complies with industry standards, regulatory requirements, and project-specific guidelines.
• Conduct regular audits of document control processes to identify and address gaps or inefficiencies.
• Support quality assurance teams by providing accurate and up-to-date documentation for inspections and reviews.
• Act as the primary point of contact for document-related queries from internal teams, clients, and contractors.
• Generate regular reports on document status, including pending approvals, revisions, and distribution logs.

Qualifications

• Experience: Minimum of 7 years in document control, preferably in aviation or large infrastructure projects.
• Education: Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent experience).

Additional Information

• Certification in quantity surveying or cost management (e.g., RICS, CIQS, or equivalent).
• Experience in managing cost control for live environments, such as operational airports or malls.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and negotiation abilities to manage stakeholders and contractors.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.