State Of Rio De Janeiro, Brazil (On-site)

Documentation Analyst - Rio de Janeiro/RJ

1 Hour ago • 3 Years +

Quality Analysis

Job Description

This role involves managing and archiving documentation in physical and digital formats, ensuring compliance with internal standards and TCU guidelines. Responsibilities include technical support for document verification, formatting, classification, registration, scanning, and printing. The analyst will also review technical documentation against specific standards (N-1710, N-381, N-2064), identify inconsistencies, and manage document revisions within the client's EDMS. Regular verification of document lists from contractors and subcontractors, reporting deviations, and active participation in meetings are also key aspects of the role, ensuring all contractual requirements are met.

Must Have:

3 years of proven experience in documentation analysis
Experience with Electronic Document Management Systems (EDMS)
Experience in structuring and organizing physical and electronic files
Proficiency in MS-Office Suite
Proficiency in Acrobat Professional
Technical degree in Administration, Library Science, or Secretarial Studies
Archiving documentation in physical and digital media according to norms and internal systems
Providing technical support for document verification, formatting, classification, registration, scanning, and printing
Analyzing technical documentation with focus on N-1710, N-381, and N-2064 standards
Registering documents and revisions in the client's specific EDMS
Verifying and analyzing document lists from contractors and subcontractors
Elaborating reports highlighting deviations
Participating in meetings with EPCIsta
Controlling all received documentation and preparing specific reports
Proactively ensuring all contractual requirements are met

Perks:

Inclusive culture
Valuing diversity in all its expressions
Internal committees for inclusion and social responsibility (e.g., Women, People with Disabilities, Black People, LGBTQIAPN+, Parenthood, Generations)

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MANDATORY REQUIREMENTS

EXPERIENCE

3 (three) years of proven experience in the role;
Experience in using Electronic Document Management Systems (EDMS);
Experience in structuring and organizing physical and electronic files;
Proficiency in MS-Office Suite;
Proficiency in Acrobat Professional.

EDUCATION

Education Level: Technical degree in Administration, Technical degree in Library Science, or Technical degree in Secretarial Studies.

RESPONSIBILITIES

Archiving documentation (according to norms, internal systems, and TCU guidelines) regularly in physical and digital media;
Technical support and execution of verification, formatting, classification, registration, scanning, printing, and archiving of documents;
Analysis of technical documentation, focusing on N-1710, N-381, and N-2064 standards, indicating and diligently addressing mapped inconsistencies;
Registration of documents and revisions in the specific EDMS (Electronic Document Management System) used by the CLIENT;
Periodic verification and analysis regarding the EPCIsta's planning of the document list of the company signatory to the contract for project execution and/or its subcontractors, in addition to corporate electronic document management systems, and preparation of reports highlighting key points of attention regarding deviations;
Participate in meetings with EPCIsta;
Control of all received documentation and preparation of specific reports;
Act proactively to ensure all requirements of the contractual annexes are met.

About CAPCO:

At Capco, we promote an inclusive culture. We value diversity in all its expressions. We think, together, always about diverse actions of inclusion and social responsibility through internal committees managed by our internal community, such as groups for Women, People with Disabilities, Black People, LGBTQIAPN+, Parenthood, Generations, among others. Our opportunities are open to everyone!!! #LifeAtCapco