Events Office Coordinator

We are seeking a proactive and detail-oriented Office Coordinator & Events Specialist to oversee the daily operations of our office, support company-wide events, and provide administrative assistance to leadership. This role is essential in creating a welcoming, organized, and engaging workplace environment. The ideal candidate thrives on organization, enjoys working with people, and takes pride in maintaining an office space that supports both productivity and company culture.

Responsibilities:

Office Operations & Maintenance

• Manage the day-to-day operations of the office, ensuring the space is clean, organized, and fully stocked.
• Serve as the primary point of contact for facility-related vendors (janitorial services, pest control, etc.).
• Submit and track maintenance requests to ensure timely resolution.

Food & Beverage Management

• Coordinate and manage weekly catered office lunches, including vendor communication, menu planning, and lunch setup/breakdown.
• Order and maintain an inventory of office snacks, coffee, and beverages to ensure consistent availability.
• Vendor & Supply Management
• Procure, organize, and maintain inventory of office supplies, monitoring stock levels and replenishing as needed.
• Manage vendor relationships, negotiate contracts, and ensure services are delivered at expected quality and cost.

Event Planning & Execution

• Assist in the planning and execution of company events, including internal meetings, team-building activities, holiday parties, and all-hands gatherings.
• Handle event logistics, such as securing venues, coordinating catering, booking equipment, and managing vendor relationships.
• Provide on-site support during events to ensure everything runs smoothly, from setup to tear-down.
• Manage event-related communications, including sending invitations, tracking RSVPs, and post-event follow-ups.
• Partner with internal teams to help decorate and create a festive, engaging environment for holidays and special occasions.

Administrative & Technical Support

• Provide administrative support to the leadership team as needed.
• Act as the primary point of contact for internal and external inquiries, directing them to the appropriate team members.
• Demonstrate proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Slack, and Trello to manage tasks and communication.
• Maintain and organize digital files and documents.

Qualifications for Position:

• Proven experience in an administrative, office, or event coordination role.
• Exceptional organizational skills, time management, and attention to detail.
• Ability to prioritize effectively and juggle multiple responsibilities with ease.
• Proven ability to build and maintain strong relationships.
• Excellent communication and interpersonal skills.
• A proactive mindset with the ability to anticipate needs and solve problems.
• Flexibility to pivot quickly when priorities shift.
• Eagerness to learn our business and department functions.
• Strong follow-up, follow-through, and accountability skills.
• Proficiency with modern office technology and software, including Microsoft Office Suite, Excel, Slack, and project management tools.
• Commitment to confidentiality and discretion.
• A passion for creating a positive and collaborative work environment.
• Experience in the gaming or tech industry is a plus, but not required.

A Little Bit About Us:

MobilityWare is one of the leading mobile game publishers of card and puzzle games. With our headquarters in the heart of Orange County and a growing studio in Utah, we’re dedicated to our mission of bringing joy to others one game at a time. Ever since our flagship title Solitaire hit the Apple App Store on the day it opened in 2008, MobilityWare has been entertaining gamers around the world. With a product portfolio that includes beloved hits such as FreeCell, MONOPOLY Solitaire, Spades, Hearts, Mahjong, and Bubble Shooter Pop, our games have been downloaded over 600 MILLION times.

MobilityWare was recently named one of Built in LA’s Best Places to Work for the fifth year in a row and we’ve been recognized as one of the Best Places to Work in Orange County five times by the Orange County Business Journal and OC Register. While we’re proud to be the company behind some of mobile gaming’s most popular titles, our most important achievement is creating a work environment that encourages professional growth and prioritizes the wellness of all of our team members.

Do we have your attention yet? Here are just some of the perks of working with us:

• We offer medical (100% paid option), dental (100% paid), vision (100% paid), unlimited PTO/Vacation, life insurance (100% paid), and a 401K with competitive contribution.
• Annual, all-inclusive company trip for you and a guest. Previous destinations include Hawaii, a Mexican Riviera Cruise, Las Vegas and Los Cabos!
• In the office we offer things like free lunch, free snacks, and free drinks.
• Casual workplace that includes a relaxed dress code, plus a newly remodeled office in the heart of Irvine.
• Growth, growth, growth - we are growing, and we would love for you to join us on the ride.
• Annual Game Jam to show off your creative chops!

In compliance with local law, we are disclosing compensation for this role. The range listed is just one component of MobilityWare’s total compensation package for employees, which may include short- and long-term incentives and program-specific awards. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Starting pay for the successful applicant will depend on a variety of job-related factors, which may include education, training, experience, certifications, location, business needs, or market demands. This range is based on a full-time position. This range may be modified in the future. The hourly pay range for this position is $30 to $35 per hour.