Executive Assistant

The Executive Assistant will report to the Head of Enterprise and support 2-3 other executives within Digital and Technology leadership. This role requires high emotional intelligence, strong interpersonal skills, technical proficiency with various tools, and a proactive approach to managing executive needs. The assistant will handle varied tasks and deadlines in a fast-paced environment, exercising considerable discretion, judgment, and confidentiality. This is a critical role within the Digital and Technology team, offering the opportunity to work closely with senior leadership and contribute significantly to the organization's success.

Must Have

• Provide proactive executive administrative support
• Demonstrate ability to problem solve and bring forward recommended solutions
• Consistently demonstrate excellent judgment, integrity, confidentiality, discretion and diplomacy
• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.)
• Process reimbursable expenses in a timely manner
• Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts
• Interact with executives and assistants internally and externally, responding to requests with appropriate sense of urgency
• Prioritize and manage own workflow to ensure quality and efficiency to meet deadlines
• Be flexible in adjusting to changing work priorities
• Proactively address, or resolve issues, within own area of accountability
• Keep leadership informed of any matters requiring their attention
• Prepare correspondence, reports, presentations, and other materials
• Strong knowledge of all audio visual set up (i.e. video conferencing)
• Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience in project management and event coordination

Good to Have

• Growth mindset

Perks & Benefits

• Support and flexibility to achieve professional and personal goals
• Skill-building opportunities
• Leadership development
• Philanthropic opportunities
• Opportunities to build communities
• Career growth
• Diverse colleagues with high ethical standards
• Contemporary, supportive, flexible, and inclusive benefits and resources

Position Summary

The Executive Assistant will report to the Head of Enterprise while providing equal sport to 2-3 other executives within the Digital and Technology leadership. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs. The Executive Assistant will exercise considerable discretion in judgment, confidentiality, and will possess the organizational skills to support the varied tasks and deadlines that are required daily in a fast-paced environment.

You will

• Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.
• Demonstrate ability to problem solve and bring forward recommended solutions.
• Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.
• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
• Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
• Interact with executives and assistants internally and externally, responding to requests with appropriate sense of urgency.
• Prioritize and manage own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
• Proactively address, or resolve issues, within own area of accountability and keep leadership informed of any matters requiring their attention.
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
• Assist with other special projects, perform additional assignments, as needed – growth mindset.

Requirements

• 5+ years of experience as an Executive Assistant, preferably supporting senior executives in Technology or equivalent highly technical organizations.
• Strong knowledge of all audio visual set up (i.e. video conferencing) and ability to successfully collaborate with AV team as dictated by meeting requirements.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage competing priorities.
• Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in project management and event coordination.
• Ability to maintain confidentiality and handle sensitive information.
• Self-driven and ability to work independently and as part of a team.
• Highly collaborative in a team environment and able to work seamless across organizational boundaries.
• Flexibility to work outside of regular business hours when needed.

The Executive Assistant is a critical role in the Digital and Technology team, and the successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.

Salary Range:

$66,480.00 - $99,720.00

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact applicant_accommodation@glic.com.

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.

About Guardian

Every day, Guardian helps our 29 million customers realize their dreams through a range of insurance and financial products and services. Our Purpose, to inspire well-being, guides our dedication to the colleagues, consumers, and communities we serve. We know that people count, and we go above and beyond to prepare them for the life they want to live, focusing on their overall well-being — mind, body, and wallet. As one of the largest mutual insurance companies, we put our customers first. Behind every bright future is a GuardianTM. Learn more about Guardian at guardianlife.com.