Executive Assistant

Provide high-level executive and organizational support to the Head of Marketing, Image Guided Therapy Systems (IGT-S). This critical role involves managing complex operational, administrative, and strategic activities in a dynamic, international environment. The Executive Assistant will act as a trusted partner, demonstrating professionalism, discretion, and autonomy to ensure smooth operations and alignment with business priorities, including calendar management, travel coordination, and stakeholder liaison.

Must Have

• Partner with the Head of Marketing IGT-S in managing strategic and operational priorities
• Serve as a liaison between the executive, internal and external stakeholders
• Manage the executive’s complex calendar, ensuring prioritization and alignment with strategic goals
• Coordinate meetings with global stakeholders, prepare materials, agendas, minutes and ensure timely follow-ups
• Plan and oversee complex travel arrangements, including visa applications, accommodations and logistics
• Organize high-profile meetings, customer visits and internal or external events
• Prepare and maintain reports, presentations, executive summaries and other business documents
• Support in collecting and analyzing data to enable informed decision-making
• Process and review expense reports, monitor budgets and provide financial insights
• Draft and distribute global and internal announcements, ensuring clarity and consistency of messaging
• Identify and propose improvements to administrative and operational processes
• Partner closely with assistants across IGT Systems to ensure aligned support to leadership

Good to Have

• Proficiency in Dutch

Job Title

Executive Assistant

Job Description

Provide high-level executive and organizational support to the Head of Marketing, Image Guided Therapy Systems (IGT-S). You will play a critical role in managing complex operational, administrative and strategic activities within a dynamic, international environment. As a trusted partner, you will act with professionalism, discretion and autonomy to ensure smooth operations and alignment with business priorities.

Your role:

• Executive Support: Partner with the Head of Marketing IGT-S in managing strategic and operational priorities by anticipating needs, coordinating key deliverables and ensuring efficient execution of business objectives.
• Stakeholder Management: Serve as a liaison between the executive, internal and external stakeholders, demonstrating strong judgment, diplomacy and confidentiality in managing sensitive information.
• Calendar and Meeting Management: Manage the executive’s complex calendar, ensuring prioritization and alignment with strategic goals. Coordinate meetings with global stakeholders, prepare materials, agendas, minutes and ensure timely follow-ups.
• Travel & Event Coordination: Plan and oversee complex travel arrangements, including visa applications, accommodations and logistics. Organize high-profile meetings, customer visits and internal or external events, ensuring seamless execution.
• Operational Excellence: Prepare and maintain reports, presentations, executive summaries and other business documents. Support in collecting and analyzing data to enable informed decision-making.
• Budget and Expense Management: Process and review expense reports, monitor budgets (including travel and operational costs) and provide financial insights to support cost optimization.
• Communication: Draft and distribute global and internal announcements, ensuring clarity and consistency of messaging across the department. Support internal communication initiatives and act as a point of contact for cross-functional updates.
• Process and Continuous Improvement: Identify and propose improvements to administrative and operational processes to enhance efficiency and effectiveness within the executive office and broader marketing organization.
• Team Collaboration and Support: Partner closely with assistants across IGT Systems to ensure aligned support to leadership. Provide guidance or mentorship to junior team assistants when needed.

You're the right fit if you have the following skills and experience:

• You hold a Bachelor’s degree or equivalent education, preferably in business administration or a related discipline.
• You have at least 5 years of experience as an executive assistant or similar role in an international, matrixed organization.
• You demonstrate exceptional organizational skills, the ability to anticipate needs and a strong sense of ownership.
• You are proactive, resourceful and discreet, capable of handling highly confidential information.
• You possess excellent communication skills in English (both written and spoken). Proficiency in Dutch is an advantage.
• You are proficient in Microsoft Office 365 and collaboration tools (Outlook, Teams, PowerPoint, Excel, SharePoint).
• You are flexible, customer-focused, and thrive in a dynamic, fast-paced environment.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.

If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

About Us

At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life.

For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health.

Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success.

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law. As an opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism.

To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.

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