Executive Assistant

This role provides high energy, proactive and efficient administrative support to a US-based Digital Experience Executive Vice President and their international direct team. Responsibilities include managing calendars across multiple time zones, arranging domestic and international travel, supporting all-hands meetings, maintaining internal intranet and SharePoint sites, planning team events, submitting expenses, and handling ad hoc projects. The position requires working hours aligned with the Executive’s time zone (10-10:30 AM to 7-7:30 PM UTC+2) and is a hybrid role with 2-3 days in the office.

Must Have

• Provide high-level administrative support to senior executives.
• Advanced knowledge of Office 365 (Word, PowerPoint, Excel, Teams).
• Be an initiative-taker, proactive, and detail-oriented.
• Comfortable interacting with all organizational levels.
• Manage highly confidential information with discretion.
• Possess strong interpersonal skills, trustworthiness, and ethics.
• Demonstrate outstanding judgment and professionalism.
• Communicate clearly and thoroughly.
• Manage calendars and schedule meetings across time zones.
• Arrange domestic and international travel, manage VISA applications.
• Support agenda and content for all-hands meetings.
• Maintain Internal Intranet page and SharePoint Site.
• Plan and drive logistics for team events and Executive visits.
• Submit Executive expenses and purchase items/gifts.
• Ensure manual mail distribution lists are up to date.
• Support ad hoc projects and events for the management team.

Good to Have

• Knowledge of Asana

Perks & Benefits

• Generous remuneration package
• Employee Stock Purchase Plan Enrollment
• 30 days paid annual vacation
• An extra day off for your birthday
• 2 additional days off for volunteering
• Premium healthcare and dental care coverage
• Additional pension insurance
• Well-equipped gym on-site with CrossFit equipment and a climbing wall
• Co-funded Multisport card
• Daycare Center for your little ones onsite
• Flexible working hours
• Free underground parking with a designated space for bikes, motorbikes and electric scooters

We are Progress (Nasdaq: PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease.

We’re proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress. Join us as an Executive Assistant and help us do what we do best: propelling business forward.

In this role, the selected candidate will provide high energy, proactive and efficient administrative support to our US-based Digital Experience Executive Vice President with guidance from the Chief of Staff of this Business Unit; and will also support EVP’s internationally located direct team.

You will also be required to work hours to support your Executive’s time zone (10-10:30 AM to 7-7:30 PM UTC+2).

This is a hybrid role, and you would be expected to be in the office 2-3 days a week.

Your background:

• Proven experience in providing high-level administrative support to senior executives, preferably in technology companies
• Knowledge of Office 365 to an advanced level in Word, PowerPoint, Excel, and Teams
• Initiative-taker, proactive, detail-oriented
• Comfortable interacting with all levels within the organization
• Ability to manage highly confidential information and sensitive situations with the utmost discretion
• Trustworthy and ethical with strong interpersonal skills
• Demonstrates outstanding judgement and professionalism
• Ability to communicate in a clear and thorough manner

Additionally, it would be beneficial if you have:

• Knowledge of Asana

In this role, you will:

• Manage calendar, schedule meetings (including those for Executive 1:1 meetings) across multiple time zones
• Arrange travels (both domestic and international) and manage VISA applications for the EVP and the management team
• Support the Chief of Staff in the agenda organization and content for all-hands meetings
• Assist with maintaining the Internal Intranet page and the SharePoint Site for team files
• Plan and drive the logistics for team events and Executive visits to our offices
• Submit Executive expenses
• Purchase items and gifts
• Ensure any manual mail distribution lists are up to date
• Support the EVP, Chief of Staff or management team with any ad hoc projects and events
• Other tasks as needed by the EVP, Chief of Staff, or management team

If this sounds like you and fits your experience and career goals, we’d be happy to chat.

What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and also to enjoy:

Compensation

• Generous remuneration package.
• Employee Stock Purchase Plan Enrollment.

Vacation, Family, and Health

• 30 days paid annual vacation.
• An extra day off for your birthday.
• 2 additional days off for volunteering.
• Premium healthcare and dental care coverage.
• Additional pension insurance.
• Well-equipped gym on-site with CrossFit equipment and a climbing wall.
• Co-funded Multisport card.
• Daycare Center for your little ones onsite.
• Flexible working hours
• Free underground parking with a designated space for bikes, motorbikes and electric scooters.

#LI-Hybrid

#LI-GV1

Together, We Make Progress

Progress is an inclusive workplace where opportunities to succeed are available to everyone. As a multicultural company serving a global community, we encourage a wide range of points of view and celebrate our diverse backgrounds. Our unique combination of perspectives inspires innovation, connects us to our customers and positively affects our communities. It is only by working together and learning from each other that we make Progress. Join us!