Executive Assistant - Supply Chain
11 Minutes ago • All levels
Logistics
Job Description
This Executive Assistant position in Zeeco's Supply Chain Division is responsible for providing comprehensive organizational and administrative support to the Director. Key duties include managing schedules, handling internal and external correspondence, coordinating meetings, prioritizing work processes, and creating various project documents using Microsoft Office Suite. The role also involves managing reports by gathering information from different departments and performing general administrative tasks to ensure smooth operations within the division.
Must Have:
- Assist Director with management of schedules and tasks.
- Manage correspondence process with internal and external clients.
- Interact with clients, scheduling meetings for the Director.
- Assist in determining the flow of work processes.
- Create project documents using Microsoft Office Suite and internal systems.
- Manage various reports using Microsoft Office, gathering information.
- Perform administrative duties, coordinating activities/meetings.
- Produce a variety of reports as necessary.
- Possess sufficient interpersonal skills.
- Ability to work under stress.
- Ability to handle multiple priorities.
- Ability to process paperwork effectively.
Perks:
- being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity
- opportunities for growth
- collaborates with the biggest names in the industry
- broaden skills alongside teams of subject matter experts
Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts.
JOB SUMMARY:
Responsible for the organization and administrative tasks for the Director of Zeeco's Supply Chain Division
JOB DUTIES:
- Assists Director with management of schedules and tasks.
- Manages the correspondence process with internal and external clients.
- Interacts with internal and external clients, scheduling meetings as necessary for the Director.
- Assists in determining the flow of work processes in order of importance.
- Creates various project documents using Microsoft Office Suite and other internal computer systems.
- Manages various reports using Microsoft Office, gathering information from other departments.
- Performs administrative duties such as coordination of activities/meetings.
- Produces a variety of reports as deemed necessary.
REQUIREMENTS:
- Must possess sufficient interpersonal skills to interact effectively with persons inside and outside of the company.
- Must be able to work under stress.
- Must be able to handle multiple priorities.
- Must be able to process paperwork effectively.
- Experience with Microsoft Office
- Strong Excel Skills
- Strong 10 Key
- Strong Written and Verbal Communication Skills
- Ability to Manage Processes
- Strong Problem Solving Ability
- Excellent Time Management Skills
- Thorough Knowledge of Microsoft Outlook
Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.
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