Facilities Coordinator
Job Description
- Act as the first point of contact for contractors, visitors, and staff.
- Support onboarding for new starters, including access passes and workspace setups.
- Monitor and respond to facilities requests promptly.
- Oversee office moves, room setups, and furniture adjustments.
- Carry out minor maintenance and troubleshooting.
- Manage vendor relationships and preventative maintenance schedules.
- Conduct safety checks, maintain compliance, and support emergency readiness.
- Possess strong organisational skills and attention to detail.
- Demonstrate excellent communication and people skills.
- Have a hands-on approach with the ability to perform minor repairs.
- Be confident in managing contractors and service providers.
- Possess knowledge of WHS and compliance requirements.
- Maintain a proactive, adaptable, and solutions-focused mindset.
At IMC, we believe our people do their best work when they are supported by a safe, efficient, and welcoming workplace. Our Facilities team plays a vital role in making this possible. As a Facilities Coordinator, you will be at the heart of our daily operations; supporting staff, contractors, and visitors while ensuring our spaces run smoothly and to the highest standard.
You’ll work closely with the Facilities Manager and Workplace Operations team to keep our environment safe, compliant, and ready for business. This role is hands-on, requiring the ability to troubleshoot and complete minor maintenance tasks in addition to coordinating external providers.
Your Core Responsibilities
- Act as the first point of contact for contractors, visitors, and staff.
- Support onboarding for new starters, including access passes and workspace setups.
- Monitor and respond to facilities requests promptly.
- Oversee office moves, room setups, and furniture adjustments.
- Carry out minor maintenance and troubleshooting before engaging contractors.
- Manage vendor relationships and preventative maintenance schedules.
- Conduct safety checks, maintain compliance, and support emergency readiness.
Your Skills and Experience
- Previous experience in a facilities or workplace operations role.
- Strong organisational skills and attention to detail.
- Excellent communication and people skills.
- Hands-on approach with the ability to perform minor repairs.
- Confidence managing contractors and service providers.
- Knowledge of WHS and compliance requirements.
- Proactive, adaptable, and solutions-focused mindset.
About Us
IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.
