Facility Project Manager (Project Based Role)

Meow Wolf is seeking a dynamic Facility Project Manager for a project-based role (2+ years) in New York City. This professional will be responsible for the on-budget and on-time direction and implementation of facility design and construction for new exhibitions, as well as sustainment and expansion projects within the themed entertainment, immersive arts, or hospitality industries. Key duties include planning, budgeting, scheduling, estimating, design, contracting, construction, fabrication, delivery, and commissioning, ensuring quality and adherence to creative and guest experience targets. The role requires strong interpersonal skills and a partnership approach with stakeholders.

Must Have

• Oversee qualification, procurement, selection, contracting, and performance of A&E consultants, contractors, vendors, manufacturers, fabricators.
• Ensure all project procedures are followed (correspondence, RFIs, directives, shop drawings, submittals, meeting minutes, punch lists, deficiency lists, notices, pay applications).
• Responsible for timely issuance of directives, obtaining costing concurrence, conversion to change orders, and accurate Estimated Final Cost (EFC) reporting.
• Maintain the facility budget and schedule within targeted objectives.
• Manage the design phase, ensuring creative/architectural intent within budget and schedule.
• Manage, track, and report all necessary project components (budget, schedule, progress).
• Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field, or appropriate experience.
• Demonstrated knowledge of construction methods and ability to interpret design drawings and specs.
• 5-7 Years of proven experience in development and design/construction management of major projects within hospitality/entertainment/themed development industries.
• Strong experience creating, understanding, managing, and adhering to project budgets, schedules, and milestones.
• Strong experience in crafting, negotiating, and managing contracts of various forms and sizes.
• Skilled in problem-solving as well as anticipating changes within the project scope.

Good to Have

• Skilled in effectively presenting information in one-on-one and small group situations and in leading and facilitating meetings.
• Able to cultivate and maintain strong relationships with internal and external stakeholders.
• Excellent interpersonal skills, written and oral communication skills, organizational as well as creative thinking.
• Experience using scheduling software such as P6, Planera, or similar.
• Experience managing themed entertainment projects and/or hospitality/hotel development projects.
• Strong MEP skills.
• Proficiency in Google Suite and Microsoft Office.
• Experience with AirTable or other similar Project Database.
• Ability to understand the needs of the client and to manage relationships between the owner/operator.
• Ability to verbally communicate comfortably and effectively in both presentation and in conversation.
• Ability to communicate comfortably and effectively using written correspondence to project team, vendors, consultants, and Meow Wolf partners.
• Ability to give direction, adapt to change, establish relationships, and work in a team environment.
• Ability to resolve, negotiate, and problem-solve.
• Embrace and exemplify Meow Wolf Culture.
• Enthusiastic about work and creating a transcendental guest experience.
• Listen and communicate with compassion and positivity.
• Demonstrate flexibility and a receptiveness to change.
• Willing to work outside the comfort zone to assist guests or fellow team members.
• Maintain professional courtesy and behavior at all times.

Perks & Benefits

• Medical Insurance options: PPO & HDHP
• Dental and Vision Insurance
• HSA, HRA, and FSA options
• 401k Retirement Plan
• Company paid Life Insurance Policy and Disability Coverage(s)
• Voluntary Critical Illness and Life Insurance Policies
• Company Paid Employee Assistance Program
• Paid Parental Leave for 12 weeks
• Discount off Meow Wolf Gift Shop Merch and Cafes
• Admission to Meow Wolf attractions for employees and guests

Job Description:

Job Disclosures:

Project-Based Role: This is a project-based position with an anticipated duration of 2+ years.

Location: New York City, NY

Compensation: The salary range for this position is $115,530 to $132,860. Compensation may vary based on location and experience.

Facility Project Manager

Job Summary:

Are you a dynamic and roll-up-the-sleeves project management professional with seasoned experience in the themed entertainment, immersive arts or hospitality industries? Join Meow Wolf’s Project Delivery Department as a Facility Project Manager, where you’ll be responsible for the on-budget and on-time direction and implementation of facility design and construction for new exhibitions, as well as Sustainment and Expansion projects. Specific components include all planning, budgeting, scheduling, estimating, design, contracting, construction, fabrication, delivery, and commissioning required to deliver the Facility within the assigned budget, quality, schedule, and creative and guest experience targets priorities of the Company.

As a Facility Project Manager, you’ll organize and establish effective project management including coordinating and managing design decisions and construction document production; minimizing change orders during construction phases; effectively managing changes in the Project; improving the Project schedule and budget, where possible; ensuring quality design and construction work; emphasizing “hands-on” management of field operations; and implementing efficient and timely document control.

The Facility Project Manager acts as the contract RI for all Facility Design and Construction contracts and agreements. Essential to the role is possessing strong interpersonal skills and bringing a partnership approach to project delivery with both internal and external stakeholders who range from Creative Directors to vendor partners.

You will partner with the rest of the Project Delivery team in the development of Meow Wolf’s facility design and construction projects with tenacity and sophistication, therefore contributing to an incredible immersive experience for our guests. This position reports to the Vice President of Design & Delivery.

Key Responsibilities:

• Design/Construction/Fabrication/Implementation: Oversee the qualification, procurement, selection, contracting, and performance of all A & E consultants, contractors, vendors, manufacturers, fabricators, etc. required to complete the facility development of the project. Ensure that all project procedures are being followed as it relates to correspondence, RFIs, directives, shop drawings, submittals, meeting minutes, punch lists, deficiency lists, notices, pay applications, etc., necessary to successfully implement the new facilities.
• Responsible for the timely issuance of directives, obtaining costing concurrence from estimating, conversation to change orders, obtaining management approval to allow for accurate Estimated Final Cost (EFC) reporting, and timely project closeout.
• Budget/Scheduling: Maintain the facility budget and schedule within the targeted objectives set forth during project approval.
• Design Management: Be responsible for the qualification, procurement, selection, contracting and performance of all architectural, engineering, and technical designers hired to complete the facility design phase of the project. Be responsible for the successful completion of the design that meets the creative/architectural intent within the budget and schedule established for the project.
• Project Reporting: Manage, track, and report all the necessary project components, including budget, schedule, and progress of the project to upper management. Maintain accurate documentation necessary to ensure a successful project completion within the targeted budget and schedule.
• Performs other duties as assigned.

Required Qualifications

• You come with a Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field, or an appropriate level of experience.
• You have demonstrated knowledge of construction methods and the ability to interpret design drawings and specs.
• You bring 5-7 Years of proven experience in the development and design/construction management of major projects within the hospitality/entertainment/themed development industries.
• You are skilled in effectively presenting information in one-on-one and small group situations and in leading and facilitating meetings.
• You are able to cultivate and maintain strong relationships with internal and external stakeholders.
• You bring strong experience creating, understanding, managing, and adhering to project budgets, schedules, and milestones.
• You bring strong experience in crafting, negotiating, and managing contracts of various forms and sizes as are needed to fit the respective work.
• You are skilled in problem-solving as well as anticipating changes within the project scope.
• You hold excellent interpersonal skills, written and oral communication skills, organizational as well as creative thinking. Essential tools to set you up for success...
• Experience using scheduling software such as P6, Planera, or similar.
• Experience managing themed entertainment projects and/or hospitality/hotel development projects.
• Strong MEP skills.
• Google Suite
• Microsoft Office
• AirTable or other similar Project Database experience
• Ability to understand the needs of the client and to manage relationships between the owner/operator.
• Ability to verbally communicate comfortably and effectively in both presentation and in conversation.
• Ability to communicate comfortably and effectively using written correspondence to project team, vendors, consultants, and Meow Wolf partners.
• Ability to give direction, adapt to change, establish relationships, and work in a team environment.
• Ability to resolve, negotiate, and problem-solve.
• Embrace and exemplify Meow Wolf Culture.
• Be enthusiastic about work and creating a transcendental guest experience.
• Listen and communicate with compassion and positivity.
• Demonstrate flexibility and a receptiveness to change.
• Willing to work outside the comfort zone to assist guests or fellow team members. Maintain professional courtesy and behavior at all times.

Work Environment and Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The listed requirements must represent the knowledge, skills, minimum education, training, licensure, experience, and/or abilities required.

Work Environment:

The Facility Project Manager works in a dynamic environment that includes a combination of office-based planning and on-site facility oversight. This role regularly interfaces with operations, maintenance teams, vendors, and contractors to coordinate project activities. Work may take place in active exhibition spaces, mechanical rooms, construction zones, and back-of-house environments where noise levels, lighting conditions, and temperature may vary. The position requires frequent walkthroughs of facility areas, ongoing monitoring of project progress, and occasional travel between sites for inspections, vendor meetings, or project coordination. The role may require adjusting to shifting priorities, responding to urgent repairs or project changes, and supporting operations outside of typical business hours when needed to avoid operational disruption.

This position is based in New York City, NY, with on-site location support for active projects.

Physical Demands:

This role requires the ability to move into different positions to accomplish tasks across a variety of environments, including tight or confined spaces. The employee may need to remain in a stationary position for prolonged periods and perform repetitive motions involving the wrists, hands, and fingers. The position also includes positioning or moving objects weighing up to 50 pounds as needed.

The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule:

This is a full-time position with a flexible schedule, including weekdays, weekends, evenings, and holidays.

Supervisory Responsibility:

This position does not require supervisory responsibility.

Travel:

This position will require some travel (10%-25%). Flexibility to travel to off-site locations, based on business needs is required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

IMPACT: Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.

INCLUSION: Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.

BENEFITS:

The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.

• Medical Insurance options: PPO & HDHP*
• Dental and Vision Insurance*
• HSA, HRA, and FSA options*
• 401k Retirement Plan
• Company paid Life Insurance Policy and Disability Coverage(s)*
• Voluntary Critical Illness and Life Insurance Policies*
• Company Paid Employee Assistance Program
• Paid Parental Leave for 12 weeks
• Discount off Meow Wolf Gift Shop Merch and Cafes
• Admission to Meow Wolf attractions for employees and guests

\*Regular or Project Based Full-time positions

Please visit www.meowwolf.com/careers for more information.