Fleet Compliance Manager

Join Gravity Media as a Fleet Compliance Manager to ensure legal and operational excellence across the UK vehicle fleet. This role involves managing day-to-day compliance of UK drivers, ensuring accurate record-keeping, and meeting all legislative requirements. You will advise the business on areas of concern, suggest changes, and identify opportunities for continual improvement within a dynamic and supportive environment.

Must Have

• Accountable for safe and efficient operation of the vehicle fleet in full compliance with legislation, policy, procedure, practice and documentation
• Liaise on internal and external compliance reviews and deliver recommendations
• Lead on compliance audits & monitoring, records, risk assurance, management of Operators Licences and monitoring of OCRS scores
• Ensure Vehicle Operator License conditions are upheld and inform the business of risks
• Update and improve the Fleet policy to ensure strict adherence to safety, maintenance, process and procedures
• Work with stakeholders to implement and monitor positive driver behaviour and compliance systems
• Escalate urgent or serious issues, complaints to senior management
• Conduct fleet risk management reviews and implement risk control recommendations
• Ensure daily walk around checks are completed and recorded accurately
• Carry out random gate checks for driver compliance with daily walkaround checks
• Assist Rigging & Logistics team members to ensure required drivers hours and schedules are compliant
• Provide support & guidance to managers and other compliance liaisons
• Assist with route planning and schedules (EC Declarations) on request
• Carry out Operating Centre inspections
• Liaise with the Fleet Manager to identify driver reportable defects and take action
• Carry out random and routine drug and alcohol testing for all drivers

ABOUT THE COMPANY

WHAT WE DO

Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

OUR PEOPLE

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

LEADERSHIP BEHAVIOURS

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.

COMMITMENT TO EQUALITY

Gravity Media is an equal opportunity employer, and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

ABOUT THE ROLE

A BRIEF SUMMARY

As Fleet Compliance Manager you will manage the day-to-day compliance of the UK drivers, ensuring all legal compliance is accurately recorded and up to date whilst meeting all legislative requirements. Being a key member of the Fleet team, you will advise the business, via the SLT, on areas of concern, suggest changes and opportunities for continual improvement.

WHAT YOU’LL BE RESPONSIBLE FOR

All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.

• Accountable for the safe and efficient operation of the fleet of vehicles in full compliance with existing legislation, agreed policy, procedure, practice and documentation whilst highlighting areas for improvement.
• Liaise on internal and external compliance reviews and deliver recommendations in line with legislative and best practice whilst ensuring that corrective actions are taken within agreed timescales.
• Lead on compliance audits & monitoring, records, risk assurance, management of Operators Licences and monitoring of OCRS scores.
• Ensure that Vehicle Operator License conditions are upheld and that the business is kept informed of any risks to maintaining them, including any prohibitions, tachograph infringements and maintenance requirements.
• Update and improve the Fleet policy to ensure strict adherence to safety, maintenance, process and procedures are followed.
• Work with key stakeholders and compliance liaisons to implement and monitor positive driver behaviour and compliance systems whilst maintaining oversight of drivers’ hours, walk around checks and defect reporting
• Escalate any urgent or potentially serious issues, complaints etc with immediate effect to the Head of Fleet and other senior management as appropriate.
• Conduct fleet risk management reviews and work with the company Health & Safety Manager to produce and implement practical fleet, engineering and driver risk control recommendations.
• Ensure that daily walk around checks are completed and recorded accurately
• Carry out random gate checks to ensure driver compliance with daily walkaround checks.
• Assist the Rigging & Logistics team members to ensure required drivers hours and schedules are compliant with Law, Policy & Guidance
• Provide support & guidance to managers and other compliance liaisons as required
• On request from the business, assist with route planning and schedules (EC Declarations) in the best interests of both driver and business.
• Carry out Operating Centre inspections.
• Liaise with the Fleet Manager to identify driver reportable defects found on safety inspections and take further action as necessary and appropriate.
• Carry out random and routine drug and alcohol testing for all drivers of company vehicles in accordance with current policy.

With Support from Fleet Admin:

• Ensure all driver cards and VU’s are downloaded in accordance with company policy and DVSA best practice.
• Carry out infringement analysis and action compliance issues as they arise. Carry out initial interview with drivers concerned and escalate further infringements via the driver line management.
• Carry out induction, refresher, remedial and familiarisation training with all drivers in accordance with current policy and best practice.
• Forward recommendations for further action, including disciplinary, to the relevant driver’s line manager in accordance with company policy.

THIS ROLE IS FOR YOU IF

• CPC Manager (National / International) Qualification.
• Transport compliance background/experience.
• Credible communicator whilst being comfortable influencing senior managers.
• Focuses on continual improvement, challenges the status quo and leads discussions.
• Work collaboratively with other stakeholders such as operations, engineering and drivers.
• Proficient IT skills across common office programs along with telematics and compliance systems.
• Hold a full UK driving licence