Job Description
We are looking for a smart Junior Executive Assistant to provide day-to-day administrative and organizational support to the Co-founders and senior leadership team. This role is ideal for someone early in their career who is eager to learn, enjoys working in a fast-paced creative environment, and can juggle multiple priorities with professionalism and discretion. The Junior EA will assist with scheduling, coordination, documentation, and basic administrative tasks that keep the leadership team running smoothly. You will work closely with different departments, help track follow-ups, and ensure communication flows effectively across the organization.
Must Have:
- Manage and maintain calendars, scheduling meetings and appointments
- Assist with travel arrangements and itineraries
- Take meeting notes, prepare minutes, and track follow-ups
- Coordinate with different departments to close pending tasks and initiatives
- Handle correspondence, draft simple communications, and maintain records
- Prepare reports, spreadsheets, and basic presentations
- Provide general administrative and facility-related support as needed
- Carry out light research or information gathering when required
- Engage with senior stakeholders to identify better ways of executing tasks
- Proficiency in Excel/Google Sheets and good knowledge of GSuite tools (Docs, Slides, Drive, Calendar)
- Strong organizational and time management skills
- Stay responsive and accountable to the areas of work
- Ability to multitask and prioritize effectively
- Attention to detail with a proactive, problem-solving mindset
- Good verbal and written communication skills
- Professional discretion and reliability
- Eagerness to learn and ability to take direction
- Comfort with using technology and learning new tools
POSITION SUMMARY
We are looking for a smart Junior Executive Assistant to provide day-to-day administrative and organizational support to the Co-founders and senior leadership team. This role is ideal for someone early in their career who is eager to learn, enjoys working in a fast-paced creative environment, and can juggle multiple priorities with professionalism and discretion.
The Junior EA will assist with scheduling, coordination, documentation, and basic administrative tasks that keep the leadership team running smoothly. You will work closely with different departments, help track follow-ups, and ensure communication flows effectively across the organization.
The role is dynamic and, amongst other things, may include the following:
POSITION RESPONSIBILITIES
- Manage and maintain calendars, scheduling meetings and appointments
- Assist with travel arrangements and itineraries
- Take meeting notes, prepare minutes, and track follow-ups
- Coordinate with different departments to close pending tasks and initiatives
- Handle correspondence, draft simple communications, and maintain records
- Prepare reports, spreadsheets, and basic presentations
- Provide general administrative and facility-related support as needed
- Carry out light research or information gathering when required
- Engage with senior stakeholders to identify better ways of executing tasks
REQUIRED SKILLS
- Proficiency in Excel/Google Sheets and good knowledge of GSuite tools (Docs, Slides, Drive, Calendar)
- Strong organizational and time management skills
- Stay responsive and accountable to the areas of work
- Ability to multitask and prioritize effectively
- Attention to detail with a proactive, problem-solving mindset
- Good verbal and written communication skills
- Professional discretion and reliability
- Eagerness to learn and ability to take direction
- Comfort with using technology and learning new tools
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