Job Description
Ubisoft is seeking a proactive and detail-oriented Office Assistant to ensure the smooth operation of their Belgrade development studio. The role involves acting as the first point of contact, performing front desk duties, supervising cleaning and food for events, managing office supplies, processing invoices, maintaining business records, arranging meetings, creating ID cards, and assisting with general workplace initiatives.
Must Have:
- Experience as an office manager or similar role
- Flexible and able to multitask to accommodate ever changing schedules and the needs of the business
- Organizational skills
- Excellent verbal and written communication skills
- Fluent in English
- Eligibility to work in Serbia without additional documentation
Perks:
- Private health insurance
- Life insurance
- Employee assistance Program (EAP)
- Advance payment of earnings, up to six times a year up to 50% of earnings
- Flexible working hours
- 22 days annual leave + New Year’s / Christmas shutdown
- Ubisoft goodies (Ubisoft connect)
- Fruit offered every week
- FitPass
JOB DESCRIPTION
We’re seeking a proactive and detail-oriented individual who ensures that everything in the studio runs smoothly, allowing our team to focus on what they do best – creating great games.
What you’ll do:
- Act as the first contact point in studio for our team members
- Front Desk activities on the high level of customer service (welcoming new employees, business partners, job candidates and colleagues from other studios)
- Supervise cleaning care with our provider
- Supervise food organization during events
- Manage office supplies
- Creating requests for invoices payment
- Keeping records of business documents (contacts, annexes, decisions,etc)
- Arranging office meetings and making sure everything is prepared (conference rooms, food and drinks, office supplies, etc)
- Creating ID cards for new employees
- Assist with general workplace initiatives & pilots
QUALIFICATIONS
- Experience as an office manager or similar role
- Flexible and able to multitask to accommodate ever changing schedules and the needs of the business
- Organizational skills
- Excellent verbal and written communication skills
- Fluent in English
- Eligibility to work in Serbia without additional documentation
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