Office Coordinator - Part-Time

Restream is seeking a driven and ambitious Office Coordinator to manage daily office operations, supplies, vendors, and equipment in Cascais, Portugal. The role involves overseeing cleaning and maintenance, supporting scheduling and meeting coordination, and assisting with new employee onboarding. Additionally, the coordinator will organize team events, support internal communications, and partner with HR to ensure a smooth employee experience, while also managing vendor coordination and the office budget.

Must Have

• 2+ years in office coordination, office management, or similar role
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Comfortable using tools like Google Workspace, Slack, Notion, or similar
• Ability to maintain confidentiality and handle sensitive information professionally
• A proactive, resourceful, and people-first mindset
• Speaks fluent English and Portuguese

Restream is looking for a driven and ambitious Office Coordinator to join our team based in Cascais, Portugal.

What You'll Do

Office Operations

• Manage daily office operations, supplies, vendors, and equipment
• Oversee cleaning, maintenance, and repairs for the office space
• Serve as the main point of contact for the building management
• Support scheduling, and meeting coordination as needed
• Assist with onboarding new employees and setting up workstations or welcome kits

Culture and Employee Experience

• Organize team events, lunches, and company gatherings
• Support internal communications related to office policies, events, or updates
• Partner with People or HR teams to ensure a smooth employee experience

Vendor & Budget Management

• Coordinate with external vendors (caterers, cleaners, IT support, etc.)
• Track office-related expenses and manage the office budget
• Order and stock kitchen, office, and team supplies

What We Look For

• 2+ years in office coordination, office management, or similar role
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills.
• Comfortable using tools like Google Workspace, Slack, Notion, or similar
• Ability to maintain confidentiality and handle sensitive information professionally
• A proactive, resourceful, and people-first mindset
• Speaks fluent English and Portuguese