Office Manager (all genders)

20 Minutes ago • 1 Years +

Operations

Job Description

We are looking for an Office Manager (all genders) to join our Berlin office starting January 2026, on a part-time basis. You will be the first point of contact for clients, suppliers, and applicants, manage office organization, travel, and guest services, and support internal events and onboarding processes. The ideal candidate has a commercial or service-oriented background with initial professional experience, is organized, proactive, service-oriented, and proficient in German, English, and MS Office.

Must Have:

Receive clients, suppliers, and applicants at the Berlin location.
Support office organization (mail, deliveries) for smooth operations.
Responsible for travel management for the Berlin team.
Process orders for office materials and project-related items.
Manage guest services, including preparing meeting rooms and catering.
Assist with planning internal events and administrative tasks.
Support onboarding and offboarding processes in coordination with People & Culture.
Completed training in a commercial or service-oriented field (e.g., hotel industry, office management, event management).
Initial relevant professional experience.
Self-confident demeanor, reliable, team-oriented work style, and strong service understanding.
Flexible, organized, and highly proactive.
Proficient in German and English communication.
Proficient in MS Office.

Perks:

Culture of inclusion and diversity, celebrating uniqueness and fostering a shared mission to 'Create the best version of yourself'.
Green mindset with innovative solutions and a Green Board for sustainability in the office and beyond.
Proactive approach to Green Transformation for clients through the Green Campaign Cycle initiative.
Internationality with offices in Stuttgart, Berlin, and Amsterdam, offering networking and regular exchange within units, free from rigid team structures.

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JOIN US

Starting January 2026, we are looking for an Office Manager (all genders) for our office in Berlin – part-time. Become part of our community – we look forward to meeting you!

WHAT YOU DO

With your friendly demeanor, you will welcome our clients, suppliers, and applicants at the Berlin location.
You will support our office organization (incoming and outgoing mail, acceptance of deliveries) with the goal of smooth operations.
You will be responsible for travel management for the team in Berlin, and processing orders for office materials, as well as project-related orders (Amazon/online/credit card), will be part of your duties.
You will take over guest management, meaning you will prepare meeting rooms and take care of catering, etc.
You will assist with the planning of internal events and administrative as well as project-related tasks.
In consultation with the People & Culture Team, you will support the onboarding and offboarding processes.

WHO YOU ARE

You have completed training in a commercial or service-oriented field (e.g., hotel industry, office management, event management) and have already gained initial relevant professional experience.
You have a very self-confident demeanor, a reliable and team-oriented work style, and a pronounced service understanding.
You are flexible, possess organizational talent, and high self-initiative.
You work hands-on, communicate confidently in German and English, and are proficient in MS Office.

WHAT TO EXPECT

DIVERSITY & PEOPLE: Come as you are! At LIGANOVA, a culture of inclusion is lived, and diversity fascinates us. Uniqueness is celebrated and promoted, which is why the common mission "Create the best version of yourself" unites us. Because we believe that diversity, in particular, holds the greatest creative potential.
GREEN MINDSET: Innovative solutions and our Green Board provide impulses for more sustainability in the office and beyond. With the Green Campaign Cycle initiative, we proactively introduce our customers to the topic of Green Transformation and support them in its implementation with our expertise.
INTERNATIONALITY: In addition to our HQ in Stuttgart, our offices in Berlin and Amsterdam have also grown into full branches. We offer you networking and regular exchange within the units, far away from rigid team structures.